Administrative Assistant (Full-Time)

Job Description:

At Timmins Landscaping Services, we are currently seeking a dedicated Administrative Assistant to support our growing operations and contribute to our business development efforts. This role is pivotal for someone who excels in a dynamic environment, possesses a keen eye for detail, and enjoys multifaceted administrative tasks. You will play a crucial role in streamlining our business processes, allowing us to focus on strategic sales and expanding our market reach.

Key Responsibilities:

Estimates and Invoicing: Prepare accurate estimates and manage invoicing, ensuring timely and precise billing.

Email and Calendar Management: Efficiently manage email correspondence and organize calendars to optimize daily workflows.
Social Media Interaction: Actively manage and respond to messages on our Facebook page, enhancing our customer engagement and support.
Appointment Setting and Call Management: Handle scheduling, callbacks, and inbound calling, taking detailed notes on client needs and booking appointments.
Job Posting Management: Create and manage Indeed posts for new hires as needed to support our team expansion.
Market Research: Regularly skim through ---------- for potential bids, compile relevant opportunities, and prepare summaries to aid in strategic decision-making.
Contract Management: Assist with drafting contracts, using DocuSign for execution, ensuring all documents are reviewed and approved before client distribution.

Qualifications:

Proven experience in administrative support or similar roles.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficient with digital tools like DocuSign and familiar with social media platforms.
Ability to multitask and prioritize tasks effectively.
Detail-oriented with a proactive approach to problem-solving.
Experience in handling confidential information with discretion.