Executive Assistant with Real Estate Experience WFH (Eastern Time)

Job Description:


Position Overview:

We are seeking a highly organized and proactive Executive Assistant with a strong background in real estate transactions to support an executive overseeing multiple businesses. The ideal candidate will have experience managing real estate sales and acquisitions, coordinating with various stakeholders, and handling a wide range of operational tasks across different areas of business.


Key Responsibilities:

Real Estate Support:

> Coordinate all aspects of real estate transactions, from listing to closing, keeping all parties informed and meeting deadlines.
> Serve as the main point of contact with real estate agents, clients, vendors, and other stakeholders involved in property sales and acquisitions.
> Organize and maintain transaction documents, contracts, and reports, keeping them accessible and up to date.
> Schedule property viewings, inspections, and meetings, and manage communications with clients and vendors.
> Develop systems to streamline transaction coordination and communication for efficient workflow.


Executive Assistance:

> Provide comprehensive administrative support, including calendar management, email correspondence, and travel arrangements.
> Handle confidential and sensitive information with discretion.
> Prepare reports, presentations, and documents for internal and external meetings.
> Oversee and track tasks across multiple businesses, keeping operations on track and meeting deadlines.

General Business Support:

> Assist in organizing and managing business tasks, including scheduling, vendor coordination, and conducting research.
> Act as the point of contact between the executive and internal/external clients, facilitating clear and timely communication.
> Support the executive with both professional and personal tasks as required.


Qualifications:
> Proven experience as an Executive Assistant, with at least 2 years in real estate transactions or a related field.
> Strong understanding of real estate sales processes and transaction coordination.
> Excellent organizational and multitasking skills, with attention to detail in a fast-paced environment.
> Strong verbal and written communication skills.
> Proficiency in Microsoft Office and Google Workspace; experience with real estate transaction management software (e.g., CRM or property transaction systems) is a plus.


Preferred Qualifications:

> Experience supporting multiple businesses or working in a diverse business environment.
> Knowledge of U.S. real estate sales markets and processes.


To apply, please send us your resume and an active mobile number for quick communication.