Administrative Assistant - Compass Real Estate - New York

Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic real estate team. In this fast-paced environment, the ideal candidate will manage daily administrative tasks, coordinate schedules, handle client communications, and execute marketing initiatives. This role requires excellent multitasking abilities, attention to detail, strong communication skills, and the ability to work both independently and within a team.
To Apply for this position, please review the below, complete the following tasks, and email your resume to ----------
Tasks to be completed before applying:
DISC Assessment - https://discpersonalitytesting.com/free-disc-test/
Voice Recording - https://vocaroo.com/
Internet Speed Test - https://www.speedtest.net/
Typing Test - https://www.aptitude-test.com/typing/
Please include a screenshot of each of the items above as well as a link/attachment to your voice note with your resume.
Key Responsibilities:
Communication and Scheduling:
- Manage daily email correspondence, ensuring timely responses and follow-ups.
- Coordinate and schedule appointments, meetings, and events.
- Organize email inboxes; unsubscribe from unnecessary mailing lists.
Client Relations and Sales Support:
- Handle rental and condo applications, including board packages.
- Create itineraries for buyer and seller tours.
- Prepare and send weekly property reports for all active listings.
- Provide excellent communication and client-facing support.
Social Media and Marketing:
- Manage social media accounts (Instagram, LinkedIn), creating and posting weekly luxury reports for Manhattan and Brooklyn.
- Develop and implement ongoing social media strategies, managing the content calendar.
- Create social assets for open houses and schedule email blasts to promote them.
Administrative and Systems Support:
- Maintain and update internal systems, including CRM (HubSpot), business trackers, Google Sheets, and Drive files.
- Coordinate vendor management and property services.
- Utilize Compass Systems, Asana, Slack, and other platforms effectively to manage tasks and updates.
Personal Assistant Duties:
- Assist with personal image management and branding efforts.
- Support daily routines to ensure the team’s efficiency.
Qualifications:
Required Skills:
- Bachelor's degree or equivalent experience in administration or real estate.
- Minimum of 2 years of administrative experience, preferably in real estate.
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Sheets) and CRM systems (HubSpot).
- Experience with Asana, HubSpot, and Slack for project management and communication.
- Familiarity with Compass Systems is a plus.
- Social media management and content creation skills, especially for Instagram and LinkedIn.
Personal Qualities:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to work both independently and as part of a team in a fast-paced environment.