TRANSACTION COORDINATOR

A Transaction Coordinator in real estate plays a critical role in managing the administrative side of real estate transactions, ensuring smooth communication between all parties involved (agents, clients, lenders, title companies, etc.) from contract to close.


1. Real Estate Experience
Previous Experience as a Transaction Coordinator: A minimum of 1 year experience in real estate transaction management, ideally with experience in California transactions is a plus but not required.
Understanding of the Real Estate Transaction Process: Familiarity with the full real estate transaction cycle, from contract preparation to closing, including inspections, contingencies, and disclosures.
Knowledge of California Real Estate Regulations: A strong understanding of California real estate laws, disclosures, timelines, and practices, such as the California Association of Realtors (CAR) forms and local contract terms.

2. Knowledge of Escrow and Title Processes
Experience with California Escrow Procedures: Understanding of how escrow works in California, including knowledge of timelines, title searches, and the escrow closing process.
Title and Loan Documentation: Familiarity with reviewing title reports and loan documents to ensure accuracy and compliance with contract terms.

3. Compliance and Legal Knowledge
Knowledge of California-Specific Disclosures: Familiarity with required disclosures in California, such as the Natural Hazard Disclosure (NHD) and other regional requirements.
Risk Management: Ability to identify potential compliance issues and ensure that all contracts, addenda, and documentation meet legal and regulatory standards.

4. Attention to Detail and Organizational Skills
Strong Organizational Abilities: Proven ability to manage multiple real estate transactions simultaneously, keeping track of various deadlines and requirements without error.
Attention to Detail: Ensuring that all paperwork is complete, accurate, and submitted on time, particularly important in the highly regulated California market.

5. Technology and Software Proficiency
Real Estate Transaction Management Software: Experience with transaction management platforms such as Dotloop, Skyslope, or Transaction Desk.
CRM Systems: Familiarity with Customer Relationship Management (CRM) software used by real estate teams to track leads, deals, and client communications.
Digital Document Handling: Proficiency in handling e-signatures and document management systems (DocuSign, ZipForms, etc.) commonly used in real estate transactions.

6. Strong Communication Skills
Effective Communication: Ability to communicate clearly and professionally with agents, clients, lenders, escrow officers, and other parties involved in the transaction.
Problem-Solving: Able to resolve issues that arise during the transaction process and ensure all parties remain informed and updated.

7. Deadline Management
Ability to Manage Deadlines: Expertise in tracking and meeting transaction deadlines, including inspection periods, financing contingencies, appraisal deadlines, and closing dates.
Escrow Timelines: Knowledge of the critical timelines associated with escrow and the ability to keep transactions on schedule.

8. Licensing and Certifications (Preferred but Not Required)
CAR Certified Transaction Coordinator (CTC): Certification as a Transaction Coordinator from the California Association of Realtors (CAR) is a plus, demonstrating advanced knowledge of the state’s legal and transaction requirements.

9. Experience with Different Transaction Types
Familiarity with Residential and Commercial Transactions: Experience managing both residential and commercial real estate transactions, with an understanding of the unique requirements of each.
Short Sales and REOs: Knowledge of more complex transactions, such as short sales, REOs (Real Estate Owned), and investor deals, can be a significant advantage.

10. Customer Service and Client Focus
Client-Focused Mindset: A strong commitment to providing excellent customer service to real estate agents and their clients, ensuring the transaction process is as smooth as possible.
Ability to Maintain Relationships: Skilled in maintaining relationships with key partners such as lenders, title companies, and inspection services to ensure a seamless closing process.


Preferred Skills and Experience:

Education: A degree in business, real estate, or a related field is preferred but not required.
Proven Track Record: Demonstrable success in handling multiple real estate transactions in California, with a focus on efficiency and accuracy.
Bilingual (Optional): Bilingual candidates, especially in Spanish, can be an asset in California’s diverse real estate market.

Work Environment:
100% remote work.

System and Work Requirements:
* Internet Speed: 15Mbps or higher
* Processor: At least the latest version of ICore-i3 quad-core or later versions
* Memory: At least 4GB RAM
* Storage Space/Capacity: 250GB or higher
* Hard Drive: preferably SSD
* Operating System: Windows 10, Mac OS X 10.8 or later
* Must have a backup Internet, backup headset, and backup power source (to follow if not available at the time of application)
* Quiet working environment - no background noise
* USB Headset with Noise Canceling Feature
* Web Camera

IMPORTANT REMINDER :
- Please take the free DISC Assessment at: ---------- /disc-personality-test/
- Merge your DISC Assessment result to your CV and send it to ----------

***** Not able to follow instructions will be automatically screened out *****