Virtual Assistant

Job Overview:
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support the day-to-day operations of our fitness brand, GYMBUU. As the employee of a rapidly growing brand, you will be instrumental in managing various aspects of the business, from website and social media management to financial record keeping, inventory management, and writing federal grants. This role requires expertise in AI tools and strong communication skills in English.

Key Responsibilities:
1. Website Management
Task Overview: You will manage the GYMBUU website, ensuring it runs smoothly, is up-to-date with product listings, promotional offers, and relevant content, and provides an excellent user experience.
Objectives:
Regularly update product inventory, descriptions, and images.
Troubleshoot website issues and liaise with technical support if necessary.
Implement and optimize SEO strategies to improve site traffic.
Analyze website performance using analytics tools to generate insights and drive sales.
Deliverables:
Maintain 100% uptime for the website.
Optimize SEO to ensure top 10 Google search ranking for target keywords.
Implement monthly performance reports with actionable insights.
2. Social Media Management
Task Overview: You will create and manage content for GYMBUU’s social media platforms (Instagram, Facebook, TikTok, etc.) to increase brand awareness, build community engagement, and drive sales.
Objectives:
Develop a monthly content calendar aligned with brand goals and campaigns.
Create B-roll videos, reels, and other engaging content targeting women over 40.
Respond to comments, DMs, and engage with followers daily.
Use AI tools to optimize post timing, content creation, and engagement strategies.
Deliverables:
Increase followers by 20% per month.
Achieve a 10% monthly engagement rate on posts.
Generate three viral content pieces per quarter.
3. Financial Records and Bookkeeping
Task Overview: You will handle financial records, ensuring accurate bookkeeping, managing expenses, sales, and budgeting.
Objectives:
Track all income, expenses, and sales, and reconcile monthly financial reports.
Prepare financial reports for review and assist in budgeting.
Assist in managing accounts payable/receivable and working with third-party payment processors.
Deliverables:
Accurate and updated financial records.
Monthly financial reports with clear summaries and breakdowns.
Assist in maintaining cash flow and profitability within budget goals.
4. Inventory Management
Task Overview: You will monitor and manage inventory levels, ensuring products are in stock and orders are fulfilled promptly.
Objectives:
Track inventory levels for all GYMBUU products, ensuring optimal stock.
Liaise with suppliers and manufacturers to place orders as needed.
Maintain an organized inventory system and ensure accurate data input into management software.
Deliverables:
Ensure a 0% stock-out rate for all key products.
Implement a real-time tracking system for inventory.
Quarterly inventory reports highlighting trends and needs.
5. Federal Grants Writing and Applications
Task Overview: You will research and apply for federal grants that align with the growth objectives of GYMBUU, specifically in areas like health, wellness, fitness, or women entrepreneurship.
Objectives:
Identify and research relevant federal grant opportunities.
Draft and submit grant proposals that align with GYMBUU’s mission and goals.
Collaborate with the founder to gather necessary documents and information for applications.
Deliverables:
Submit at least 3 grant applications quarterly.
Successfully secure at least one federal grant per year.
Qualifications:
Education:

Bachelor’s degree in Business Administration, Marketing, Communications, or a related field preferred but not required with strong work experience.
Skills and Expertise:

AI Expertise: Proven experience using AI tools for marketing, content creation, and automation is essential.
Web Management: Proficiency with CMS platforms like WordPress, Shopify, or equivalent.
Social Media Savvy: Experience managing social media accounts (Instagram, Facebook, TikTok), creating engaging content, and growing online communities.
Financial Acumen: Strong understanding of bookkeeping, accounting, and budget management.
Inventory Management: Experience using inventory management systems like Shopify or equivalent.
Grant Writing: Demonstrable experience writing and securing federal or state-level grants.
Communication Skills: Fluent in English with excellent verbal and written communication abilities.

Background:

Minimum 3-5 years experience as a virtual assistant or in a similar role supporting small businesses or startups.
Familiarity with the fitness industry and women’s health and wellness is a plus.
Working Conditions:
Remote work environment.
Flexible hours but must meet deadlines and manage tasks within the scope of the business needs.
Compensation:
Competitive based on experience, with opportunities for bonuses based on performance and secured grants.
How to Apply:
Submit your resume, a brief cover letter outlining your relevant experience, and examples of prior work related to the above tasks (if applicable).