Executive Assistant

**Location:** Remote

**Company:** BAM Coatings

**Reporting To:** Tina Panske, Office Manager

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**About BAM Coatings:**

BAM Coatings is a leading provider in high-quality coating solutions for various residential, industrial and commercial applications. We are dedicated to excellence and innovation, ensuring our clients receive top-notch service and products. Our dynamic team is committed to maintaining the highest standards in everything we do.

**Position Overview:**

We are seeking a highly organized and proactive Virtual Assistant to join our team. This role is integral to supporting our Office Manager, with a wide range of administrative tasks to ensure smooth operations and efficiency within BAM Coatings. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively.

**Key Responsibilities:**

- **Administrative Support:** Assist the Office Manager with daily administrative tasks, including managing emails, scheduling meetings, and handling correspondence.

- **Payroll Assistance:** Support payroll processing by compiling and verifying employee time records and assisting with payroll data entry.

- **Ordering and Inventory Management:** Help with ordering job supplies and equipment, tracking inventory levels, and managing supplier relationships.

- **Recruitment and Job Postings:** Assist with posting job openings, scheduling interviews, and coordinating with candidates as needed.

- **Document Management:** Maintain and organize company documents, including contracts, reports, and employee records, ensuring they are up-to-date and easily accessible.

- **Data Entry and Reporting:** Enter and update data in various systems, prepare reports, and assist with data analysis as required.

- **Customer and Vendor Communication:** Handle inquiries from customers and vendors, providing information and resolving issues in a timely manner.

- **Project Assistance:** Support various projects and initiatives as directed by management, including research, preparation of materials, and coordination of activities.

**Qualifications:**

- **Experience:** Proven experience as an executive assistant or in a similar administrative role.

- **Skills:** Proficiency in MS Office (Word, Excel, PowerPoint) and experience with online communication tools (e.g., Zoom, Teams, Signal, etc.).