Executive Assistant at Twin Oaks Real Estate

ABOUT THE ROLE: Twin Oaks Real Estate is seeking a dedicated and highly organized Executive Assistant to support our CFO and Head of HR. This role is crucial in ensuring the smooth operation of our administrative functions and supporting our leadership team.

KEY RESPONSIBILITIES
Administrative Support: Assist with various administrative tasks such as creating demands, invoicing agents, and managing payments.

Document Management: Close files in BrokerSumo & Drive, handle pay stubs, and assist with 1099 forms.

Project Assistance: Support projects involving budget spreadsheets and agent expenses.

Communication: Send various onboarding and follow-up emails, assist with event planning, and maintain updated contact lists.

Account Management: Activate/deactivate BrokerSumo accounts and set up billing.

Event Coordination: Work with the team to plan and set up events, including creating flyers and managing Eventbrite.

Payroll and Contract Management: Update payroll spreadsheets, send out contracts via DocuSign, and ensure mentor/mentee agreements are signed and filed.

IDEAL CANDIDATE
Highly organized with strong attention to detail.

Proficient in administrative and clerical tasks.

Excellent communication skills, both written and verbal.

Able to manage multiple tasks and projects simultaneously.

Comfortable working in a fast-paced environment.

Previous Real Estate experience preferred.

Experience with BrokerSumo, Follow Up Boss, & DocuSign is a plus.

BENEFITS
Competitive hourly wage with bonuses.

Opportunity to work in a dynamic and supportive team environment.

Room for growth and advancement within the company.

Gain valuable experience in the real estate industry.


If you are a proactive, detail-oriented individual with a passion for supporting a high-performing team, we encourage you to apply. Join Twin Oaks Real Estate and contribute to our mission of excellence in real estate services.