Event Production Company Show Administrator

Description:
United Independent Experiences, a subsidiary of United Independent Public Benefit Corporation and a leader in the Independent Movement through events, is seeking a meticulous and dynamic Event Production Company Administrator. This role requires exceptional attention to detail, project management expertise, accounting proficiency, and strong communication skills. The successful candidate will manage the administrative and accounting reporting processes, fostering a collaborative workplace that values personal accountability and high standards of excellence. We seek individuals who are proactive, innovative, and committed to achieving effective and sustainable outcomes. If these attributes resonate with you, we encourage you to apply.

Scope of Work:
• Executive Assistance: Provide administrative support to both the Senior and Associate Producers, assisting in the development and execution of the brand, including the upcoming INC’24 Denver convention September 17-19.
• Software Proficiency: Familiarity with tools such as Asana, Slack, Google Workspace, DocuSign, Miro, Canva, QuickBooks or Wrapbook, Microsoft Office, Adobe, Whova, and general data management integration software.

Daily Responsibilities:
• Track team tasks and project management activities.
• Schedule meetings and events.
• Oversee staff and partner onboarding processes.
• Manage data archiving, asset tracking, and accounting record-keeping.
• Ensure timely submission and accurate filing of records in the master database.
• Keep trackers and ledgers updated with new transactions and changes.
• Assist in advance communications to all event production participants.
• Attend meetings and convert notes into actionable tasks.
• Monitor text messages (iMessages & Slack messages) between Senior and Associate Producer and add notes, tasks, and deliverables to the list.
• Review recorded calls and track tasks and deliverables.

Qualifications:
• Excellent communication skills.
• Interest or experience in creative, political, and event-related fields.
• Ability to work closely under the direction of producers to ensure tasks are performed according to the work-back timeline checklist.
• Production experience is required.
• Must be able to work at least half the time overlapping with the Central Time Zone.

Application Requirement:
Applicants are required to record a 3-5 minute video answering the following questions:
1. Can you briefly introduce yourself and share your background in event production and administration?
2. Can you describe a recent event you helped manage? What was your role, and what were some of the key responsibilities you handled?
3. How do you keep track of multiple tasks and deadlines in a fast-paced event production environment? Can you provide an example of a time when you successfully managed a complex project?
4. Event administration requires meticulous attention to detail. Can you describe a time when your attention to detail prevented a potential issue or improved an event’s outcome?
5. What experience do you have with accounting and financial record-keeping in the context of event production? Can you provide an example of how you managed budgets or financial reports?

About Us:
At United Independent Experiences, we believe in collective responsibility and accountability. Our team is growing, and we need someone to develop and maintain our administrative protocols, ensuring efficiency and accountability to our stakeholders and representing our parent brand with integrity. If you are driven by excellence and passionate about contributing to a collaborative team, we are excited to hear from you.