Highly Skilled Executive Assistant (10+ years of combined VA and operations experience required)

*NOTE: This is NOT a job opening for an "Average" EA; it is an opportunity for the TOP 1% of Philipino EAs. If you aren't striving to be the best at what you do every single day, please close this post; this opportunity will probably not be a good fit for you.

PLEASE DO NOT SEND AN AI-GENERATED RESPONSE.

FOLLOW THE APPLICATION INSTRUCTIONS BELOW TO APPLY.

WE ARE DELETING ALL APPLICANTS THAT FAIL TO SEND A VIDEO AND THOSE THAT ONLY USE 1 APPLY POINT. (It means you aren't serious enough about the opportunity)
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FOR IMMEDIATE HIRE:

We are a US-based, family-owned company seeking a highly skilled and detail-oriented Executive Assistant to join our team remotely.

This role requires a proactive individual who can efficiently manage multiple tasks and projects.

The ideal candidate will have excellent communication skills, be highly organized, be tech & software savvy, and be able to work independently.

The applicant MUST HAVE AT LEAST 10+ years of combined VA, EA, and operations experience.

The applicant must be able to work from 9 PM to 6 AM Philippine time zone (9 AM to 6 PM Eastern Time) and must have their camera and microphone on while on the company time clock and working in our virtual office.

We are here to help you succeed, but you should be able to meet these minimum skill requirements very quickly. We understand that you may not have experience with every tool or application, but you must be prepared to learn these.

Requirements

-10+ years of experience as a virtual assistant, executive assistant, operations assistant, or similar role.
-Excellent written and verbal communication skills.
-Strong organizational and time management skills.
-Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
-Experience with project management tools like ASANA.
-Familiarity with email management tools and practices.
-Basic knowledge of website management on Wix and WordPress.
-Proficiency in using Canva for basic design tasks.
-Experience with online booking systems such as Calendly.
-Ability to handle sensitive information with confidentiality.
-Strong attention to detail and problem-solving skills.
-High-speed internet connection and a reliable computer setup.
-Experience in managing multiple priorities, administrative coordination, and operations
-Well-organized, detail-oriented, ability to multi-task with great follow-up skills
-Ability to work from 9 PM to 6 AM Philippine time zone (9 AM to 6 PM Eastern Time) with camera and microphone on.


Day-to-Day Responsibilities

-Email Management: Manage the Gmail email inboxes for two owners, ensuring timely responses and email
organization.
-Calendar Management: Coordinate and manage the GOOGLE CALENDARS for two owners, including scheduling
meetings, interviews, and appointments.
-Meeting Booking Systems: Manage booking systems on ---------- .
-Website Management: Implement minor edits on our WIX and WORDPRESS websites.
-Content Management: Proofread blogs, emails, and other written content. Using GRAMMARLY and other tools to check
spelling and grammar.
-Draft and send emails as needed using GMAIL.
-ASANA Task Management: Create and manage tasks and projects using ASANA. Setup ASANA Workflows and automation.
-ZAPIER: Audit, edit, and create simple zapier automations.
-Communicate with the team on SLACK.
-CANVA Design: Create basic images and designs using Canva.
-Basic Accounting Management: Collect and organize email invoices and receipts, print sales reports in STRIPE, and Create
QUICKBOOKS ONLINE Invoices: The initial payroll is in GUSTO for final review and approval.
-Data Management: Run reports, export data, and enter data in GOOGLE SHEETS for company scorecards.
-Recruitment Support: Draft job posts, prescreen job applicants and create basic candidate assessments.
-Surveys and assessments set up using TYPEFORM and built-in integrations.
-Course Management: Assist with managing our courses hosted on ----------
-Travel Arrangements: Assist with booking flights, hotels, and other travel-related arrangements.
-Conference Event Planning: Plan and manage exhibitor tables at conferences.
-Social Media Management: Moderate our Facebook groups.
-Administrative Support: Complete forms and documents as required.


PLEASE DO NOT APPLY IF YOU CAN NOT MEET OUR REQUIRED CRITERIA

How to Apply
-If you meet the above qualifications and are excited about the opportunity to join our team, please SUBMIT your RESUME and a link to a VIDEO outlining your relevant experience and why you would be a great fit for this role.


We look forward to hearing from you!

Company Details:
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