Executive Assistant in Real Estate Media (Quality Management, Photo-, Video Editing ) and other tasks – LONG TERM

We're Hiring: Virtual Assistant / Media Coordinator for Real Estate Media Agency (Part-Time, Long-Term)
Hi there!
We’re Immo Pictures, a growing real estate media company based in Germany. We produce high-quality photo and video content for real estate agents – and we’re looking for a reliable, detail-oriented virtual assistant to support us in media handling, quality control, and editor coordination.
We already have one awesome VA in this role – now we’re looking to expand our team to improve coverage, distribute responsibilities, and stay flexible as we grow. You’ll work alongside the existing team, and we’ll find the best way to split tasks and times together.

Key Responsibilities:

• Review media delivered by editors (photos, videos, 360° tours, floor plans, virtual staging, etc.)
• Perform quality checks and basic corrections (e.g. in Photoshop, Lightroom, or video software)
• Coordinate revisions and requests between editors and clients (via English; German with ChatGPT)
• Upload media to our cloud system or platform
• Send media to editors and to clients
• Help refine internal processes for media handling and delivery
• Edit simple property walkthrough videos (speed ramps, clean cuts, basic audio if needed)
• Setting up new projects and scheduling appointments in our system
• Tasks and workload might vary in future depending on our business growth and internal needs

Optional Tasks (depending on your skills):

• Social media management (planning posts, story uploads, basic editing, engagement)
• Social media client outreach and engagement
• Respond to client messages (using templates and ChatGPT if needed)
• Maintain CRM or assist with general data entry
• Simple bookkeeping
• General assistant/admin tasks

Working Hours:

• Around 9-11 PM CET: Send media to editors
• Around 7-12 AM CET: Review and deliver media from editors, client/editor communication, basic editing
• Some flexibility depending on project flow and media delivery times
• Workload may vary depending on how many shoots we had the day before
• Office hours are 9 AM–6 PM CET – some tasks may also be done during that time
• You’ll be trained and onboarded gradually – and we’ll find a rhythm that works for both sides

What We Offer:

• Part-time start (2–4 hours/day, 5–6 days/week) starting part-time and potentially full-time in future
• Long-term collaboration and potential growth
• Training and onboarding
• Professional and respectful work culture – we value clear communication, and a good team vibe

Requirements:

• Experience with Photoshop and Lightroom
• Basic knowledge of Premiere Pro or other video editing software (a plus)
• Strong attention to detail and visual quality
• Structured, independent, and reliable work style
• Good English communication skills (German not required)
• Openness to feedback and learning
• Stable internet and solid hardware setup

To Apply:

Please include the following in your application:
• A short introduction about yourself
• Why you’re interested in this position
• Your availability: What days and times (CET) you’re usually available, and when you’re not
• Internet speed (download & upload)
• Your hardware setup (computer, screen, etc.)
• Which software you use (e.g. Photoshop, Lightroom, Premiere)
• Work samples (photo/video edits, thumbnails, etc.)
• Any additional skills that might help
• Please confirm if you're open to completing a short test task (with screen recording)
• And to confirm you’ve read the post, please include #immopictures in your message

If you're flexible, detail-focused, and excited about working with a growing media company – we’d love to hear from you!