Virual Executive Assistant

Personal Assistant Position - Job Description

IMPORTANT:
- Proficiency in American English, both written and spoken.
- Experience working in the US market at least 3 years, understanding local business practices and cultural nuances.
- Ability to work in the Eastern Standard Time (EST) zone from 8 AM to 6 PM
!!! SharePoint, Microsoft Teams and Office 365 knowledge is a huge plus

Salary: $500-$700/month. Please, do not apply if you're looking for higher numbers.

Responsibilities:


Emails Processing:
Efficiently process incoming emails.
Identify and delete spam.
Highlight emails that require responses.
Track emails that haven't been responded to and ensure timely follow-up.
Respond to certain emails as needed.

Calendar Management:
Schedule appointments, meetings, and events.
Manage multiple calendars to prevent conflicts and optimize time use.

Accounts Receivable:
Manage and control invoicing and payments with customers.
Create quotes and invoices using Microsoft Word and Quickbooks.
Follow up on pending payments when necessary.

ToDo List Management:
Keep track of tasks and deadlines.
Provide reminders for any outdated or pending tasks.

Communication Management:
Handle phone calls, take messages, and manage correspondence.
Liaise with clients, suppliers, and other staff on behalf of the employer.

Document and File Management:
Organize documents for easy access and retrieval.
Handle confidential documents with discretion.

Research and Reporting:
Conduct research on various topics as directed.
Prepare reports, presentations, or briefs on gathered information.

CRM Management:
Utilize CRM software to manage customer data and interactions.
Assist in maintaining up-to-date client records.

Skills Required:
Proficiency in Microsoft Outlook for email management.
Skilled in Microsoft Word for creating documents such as quotes and invoices.
Competence in Microsoft Excel for data organization and tracking.
Familiarity with using ChatGPT for various tasks.
Basic skills in using CRM software for managing customer relationships.