Office Admin

The Office Admin at Phoenix Water Solutions will play a crucial role in managing and organizing the back-end data for the company. This position involves the meticulous handling of the general mailbox, ensuring all communications are processed, organized, and directed appropriately. The role is vital in maintaining the smooth operation of our office's administrative functions.

Reporting directly to the Office Manager, the Office Admin will need to exhibit high levels of organization, attention to detail, and efficiency. This role is fundamental in supporting the broader team by ensuring that data management and administrative tasks are handled promptly and accurately, reflecting our core values of respect, ownership, and putting first things first.

Responsibilities:

- Efficiently manage and organize the general mailbox, ensuring no emails are unanswered for more than 24 hours.
- Implement an effective system for email categorization and prioritization.
- Create a weekly report summarizing key communications and actions taken.
- Develop and maintain an up-to-date database of contacts and correspondence.
- Successfully redirect queries to the appropriate departments with 100% accuracy.
- Contribute to the implementation of a digital filing system for better data management.
- Provide administrative support for at least two major office projects or events.
- Demonstrate proficiency in using office management software and tools.
- Receive positive feedback from the Office Manager and tea ---------- mbers for administrative support.
- Identify and suggest at least one improvement in email or data management processes.

Requirements:

- Bachelor’s degree preferred.
- Experience in an administrative role is required.
- Proficiency in Microsoft Office Suite and office management software.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Reliable, with an ability to manage confidential information.