Part-Time Real Estate Sales Administrative Assistant and Transaction Coordinator (25 hours/week)

I am seeking a highly organized and detail-oriented Real Estate Sales Administrative Assistant and Transaction Coordinator to join my dynamic team on a part-time basis (25 hours per week). The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of my real estate transactions and marketing efforts. This role is pivotal in managing the administrative tasks associated with listing and selling real estate, maintaining client relationships, and supporting my marketing initiatives.

Responsibilities:

Document Preparation and Management:
Prepare listing agreements and associated documents, ensuring accuracy before listing appointments.
Prepare buyer agency agreements, offers, and addenda, and ensure all documents are reviewed and signed by relevant parties.

Scheduling and Coordination:
-Schedule listing appointments, showings, inspections, closings, and contractor visits.
-Coordinate lockbox drop-off, installation, and removal.
-Arrange sign drop-off, installation, and removal.
-Schedule photography and videography for listings.
-Coordinate timelines and deadlines for listings and transactions.

Client and Transaction Communication:
-Communicate and coordinate with clients, Title employees, mortgage bankers/brokers, real estate attorneys, and contractors to ensure smooth transactions.
-Maintain consistent communication with clients and related parties throughout the transaction process.

Marketing and CRM Management:
-Send out regular marketing emails to my client list.
-Maintain and update the client database (CRM) with current information.
-Assist in creating and implementing monthly marketing strategies.
-Plan and organize client gifts, drop-offs, and events.
-Create and post engaging content on social media platforms (Instagram, Facebook).

File Management:
-File and upload documents into the online storage system to ensure timely commission payments.
-Maintain accurate records of all transactions and client interactions.

Preferred Qualifications:
-Experience with MLS systems and Skyslope (or similar document storage/upload systems).
-Familiarity with Remine Docs or similar document signing systems.
-Proficiency in using social media platforms (Instagram, Facebook) for business purposes.
-Experience with email marketing tools such as Mailchimp.
-Strong knowledge of Gmail and Google Drive.
-Excellent organizational skills and attention to detail.
-Strong communication and interpersonal skills.
-Ability to multitask and manage multiple priorities in a fast-paced environment.
-Previous experience in a real estate administrative support role is strongly preferred.

Why Join My Team:
-Opportunity to work in a supportive and collaborative environment.
-Gain valuable experience in the real estate industry.
-Participate in a variety of tasks that provide a dynamic and engaging work experience.
-Opportunities for professional growth and development.

If you are a proactive and dedicated professional with a passion for real estate and administrative excellence, I encourage you to apply for this exciting part-time opportunity. Join my team and contribute to our ongoing success!