Accounting Specialist

Full Time Remote:
Working Hours: 8am - 5pm PST

About Us:
We are a leading MSP providing IT and cybersecurity solutions. With over 23 years of steady growth, we are committed to delivering exceptional services to our clients. We are now seeking an experienced accounting professional to join our team remotely.


Job Responsibilities:

Timely Invoicing:
-Ensure invoices for IT services and software subscriptions are sent out within the first 1-5 days of each month.
-Manage billing accuracy by updating user counts, network devices, and servers.

Billing Management:
-Pull user data from onboarding/offboarding forms, network devices from Auvik, and servers from Datto RMM.
-Review and itemize bills from 15-20 software vendors.
-Update and ensure the accuracy of contracts in Autotask for proper billing.

Reconciliation and Categorization:
-Match Amazon purchases to the correct GL accounts.
-Itemize vendor bills for IT tools and office supplies.
-Reconcile credit card charges monthly.

Customer Invoicing and Collections:
-Send out invoices from QuickBooks.
-Manage customer preferences for invoice formats.
-Follow up on payment statuses and handle collections.

Vendor Management:
-Track all vendor contracts and expiration dates.
-Review contracts to identify cost-saving opportunities.
-Reconcile invoices from subcontractors and manage the PO system.

Project Billing:
-Track project milestones and send invoices accordingly.
-Update the Project Manager on payment statuses.

Required Skills:
-Proficiency in QuickBooks Online and Microsoft Excel.
-Experience with Autotask or similar ERP systems.
-Strong attention to detail and accuracy.
-Excellent communication and organizational skills.
-Ability to handle data entry and reconcile vendor reports.