Executive/Administrative Assistant

(Instructions to apply are below) My name is Kayla, and I am looking for an amazing rockstar Executive/Administrative Assistant for my good friend Robyn Crane. We have found some fantastic tea ---------- mbers in the Philippines for our team at Transform Destiny, and I am on a mission to help some of our good friends in our business circles find the same without having to go through agencies.

Robyn is a coach for Financial Professionals. She already has a few Filipinos on her team whom she found through agencies (some have been with her for 5 years now), and this is the first time she will be bringing someone on directly. I am helping with the initial legwork. :)

You can read about her company at ----------

We are looking for a new Executive/Administration Assistant to join her team full-time! You'll be in charge of keeping everything in the business organized and in line. You will be working directly with Robyn (the CEO) Ashley (the COO) and Renee (the Client Success Manager) and they are looking for someone who will proactively look for ways to help!

You’ll be managing their calendars, making sure they are making scheduled appointments, managing their inboxes, and keeping them informed of important dates including anniversaries/renewals for their coaching clients. For new clients, you'll be keeping track of contracts and making sure their onboarding goes smoothly.

You will be helping with managing their social media groups for their coaching clients and making sure their high-end clients are being well taken care of and their questions are being answered. In addition, you'll be managing and saving the recordings of Zoo ---------- etings and coaching calls while also keeping attendance of the members.

Robyn is also looking for someone who can help organize her big ideas. She needs someone who loves lists, organization, calendars, alarms, and can keep her on top of doing what she needs to do as the CEO.

Also, they will have you help with the organization of their live events. This includes booking travel, coordinating with the venues, and more.

After some time, there will be more responsibilities for you to take on as you learn and grow with the company, like creating and keeping up with SOP’s, managing small projects, ordering supplies, etc.

The hours would be on a US schedule, Mon-Fri from 10:00 am until 6:00 Eastern.

We need someone who:

* Has a love for organization, lists, calendars, etc., and is good at keeping things organized in a way that others can understand and access when needed
* Has a minimum of 4 years experience working in the same or similar position
* Has experience and knowledge with assisting executives
* Is proactive, and will regularly look for ways to be helpful rather than just waiting to be told what to do
* Is comfortable jumping right in and being self-sufficient
* Is very reliable, organized, trustworthy, and can keep private information private
* Has a backup internet plan (like a hotspot) if the internet goes down, and a back-up generator/battery if power goes out
* Has a positive attitude, takes feedback well, and implements things that you learn
* Is detail-oriented, and takes time to double check your work to make sure it is correct
* Loves to give 110%, is interested in a full-time, long-term career, and growing with an amazing, positive team. Someone who always goes the extra mile, not someone who does just enough to get by
* Is comfortable working on Hubstaff (similar to TimeProof)
* Is comfortable and happy working from home on your own with minimal supervision
* Is comfortable asking a lot of questions for clarity rather than guessing, and will communicate with your executives right away if there are any issues, concerns, or questions

We are looking for someone who wants to stay with them long term!

To apply:

Please send me (Kayla) an email to ---------- with the subject line:

"I'm **YOUR NAME**, your new Executive/Administrative Assistant!"

Please include your resume attached as a PDF, as well as a direct link to your profile here on onlinejobs.ph, and please answer the following questions:

1- What did you like most about your previous job(s)?
2- What did you dislike about your previous job(s)?
3- What you would like your next job to look like? What is most important to you about a new job that you take?
4- What experience do you have that will help you excel in this position?
5- Are you looking for a long-term career working exclusively with one company? How many hours would you like to work per week?
6- On a scale from 1-10, with 1 being passive and waiting to be told what to do, and 10 being proactive and finding things to do without being asked, where would you rate yourself?
7- On a scale from 1-10, how would you rate your organizational skills?
8- On a scale from 1-10, how would you rate your attention to detail?

Please also include:
9- What does your internet/computer situation look like at home? Do you have a reliable computer, fast internet, and a back-up solution if there is a power-outage during your shift? (keep in mind most of your hours worked will be in the middle of the night)
10- Are there any days and/or hours during the week that you are not available to work?
11- Have ever worked during US hours before? Is that a schedule you enjoy?
12- Are you comfortable working on Hubstaff?
13- What about this position excites you the most?

We look forward to hearing from you!

It's not often that the opportunity comes along to work with a company where you get to define your role and grow with that company as an important, key tea ---------- mber. If this appeals to you, then follow the instructions to apply today.