Real Estate Virtual Administrative Assistant

Job Description: Real Estate Admin Assistant

**Position Summary:**
The Admin Assistant manages real estate transactions from start to finish, including MLS use, document preparation, coordination with all parties, and compliance with brokerage procedures.

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**Key Responsibilities:**

Daily Tasks:
- Email management and task scheduling.
- Transaction coordination and contract deadline tracking.
- Offer breakdown and MLS status updates.
- Skyslope and ---------- task updates.
- Send End-of-Day reports to the Agent.

Weekly Tasks:
- Organize mailing systems.
- Draft and send weekly newsletter.
- Open house sourcing and marketing.
- Client onboarding and retention activities.
- New Listing Marketing
- Post-sale marketing and lead magnet creation.

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Transaction Coordination:
- Prepare listing paperwork and upload disclosures.
- Schedule photos, signs, and MLS entry.
- Coordinate contract-to-close tasks, including deadlines, inspections, appraisals, and closing schedules.
- Manage commission instructions and compliance documentation.
- Execute post-closing retention efforts (surveys, gifts, Google reviews).

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Tools & Software:
- MLS, Skyslope, ---------- , CRM, ChatGPT
- Loom, Canva, BrokerBay, Mailbox Power
- Gmail, Slack, LastPass for secure access

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Skills & Qualifications:
- Experience in real estate admin support preferred.
- Proficiency in MLS, Skyslope, CRM platforms, Spreadsheets
- Strong organization, communication, and multitasking abilities.


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Work Schedule & Reporting:
- Daily: Transaction coordination, email management, contract tracking.
- Weekly: Marketing, listing updates, newsletters.
- Reports: Daily updates and weekly status reports.

Apply Now to Join Our Team!