Executive Assistant

SUMMARY: Performs administrative, support and project coordination duties. Requires extreme accuracy and attention to detail, order, and task completion. Must be able to complete tasks independently, and must also take specific and detailed direction. Should be both logical and creative.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:
• Assists with business planning projects assigned such as setting up spreadsheets, formatting plans
• Strong administrative skills – extremely functional in Excel, Word, Power Point and filing
• Maintain databases for projects like Constant Contact, track marketing efforts
• Computer skills
• Adaptability and flexibility in an environment that changes daily
• Support nonprofit project – organization, communication, documentation, scheduling, tracking, events
• Ability to supply practical solutions to problem solving
• Preparing reports and maintaining confidence
• Track sponsor participation and fulfillment
• Strong spreadsheet capabilities – must be accurate and quick
• Manage scheduling for photo shoots, coloring book illustrations, event attendance
• Excellent attitude
• Work under pressure and adhere to deadlines
• Ability to manage multiple simultaneous projects, organize and prioritize numerous tasks
• Ability to create, maintain and leverage working relationships with internal and external customers, peers and senior management
• Good problem solving abilities, strong work ethic, and attention to detail
• Strong oral and written communication skills are important as the individual will produce functional documents and presentations

** Must be able to pass standard background check.


KNOWLEDGE, SKILLS AND ABILITIES:
Ability to use Word, Excel, Outlook, Power Point, Canva
Knowledge of computers, Zoom and virtual communication
Sharp organizational skills, ability to work alone
Positive attitude