Administrative Assistant / Senior Bookkeeper

Busy Bee Bookkeepers is seeking a dynamic individual to fill the combined role of Administrative Assistant and Bookkeeper support in our busy Australian based practice. We are looking for someone who thrives on responsibility and demonstrates natural initiative. In this autonomous position, the successful candidate will oversee the management of their own clients, along with supporting our administrative business needs.

To excel in this role, candidates should possess a minimum of 5 years of experience in the bookkeeping industry, exceptional time management skills, and the ability to work unsupervised while managing multiple clients across various industries. Strong organisational skills are crucial as the candidate will be responsible for managing clients independently and maintaining our high standards of work, along with administrative responsibility across the business..

Key responsibilities include maintaining bookkeeping workflows, scheduling, and automating client tasks using Karbon, as well as developing comprehensive bookkeeping and administrative manuals for our team. If you are reliable, efficient, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.

Qualified applicants must have:
o Minimum 5 years' experience in a similar bookkeeping role, with Australian firms dealing with multiple entities.
o Certificate IV in Bookkeeping or equivalent qualification, along with strong knowledge of Australian tax laws.
o Highly proficient in Xero software, with experience in other accounting software considered advantageous.
o Proficiency in using Dext or similar document management software.
o Ability to review and prepare monthly IAS, quarterly and monthly BAS, and super lodgements.
o Proficient in managing own clients, including reviewing client bookwork and solving complex balance sheet issues.
o Solid understanding of GST and payroll to Australian industry standards.
o High level of accuracy in all areas, including data entry and spreadsheet management using Microsoft Excel.
o Excellent written and verbal communication skills, with the ability to interact effectively with clients and tea ---------- mbers.
o Demonstrated ability to handle administrative tasks such as data entry, calendar management, and social media content creation.
o Familiarity with software programs such as Karbon, Zapier, GovReports, and Panda Doc preferred.
o Strong organisational skills, with the ability to manage multiple tasks and priorities efficiently.
o Proactive attitude, natural initiative, and ability to work autonomously while maintaining high standards of work.

Major plus if you have:
• At least 2 years experience with Accounts for Multiple Entities
• Experience in an administrative role
• Previous Experience in Small Business for an Australian firm with clients across multiple industries.
• Use of Karbon workflow management experience highly regarded.
• Experience using Zoom to attend meetings and communicate with fellow staff and clients.
• Confidence in using Loom to assist in creation and development of company training library.

What’s in it for you:
• Contract Rates USD $6-$10 (depending on level of experience & ability)

If you are interested in applying for the position, or require anymore information and a position description, please provide a cover letter and fill out the following form so we can get in contact!

----------