Admin staff

Administrative Assistant for Architectural Office
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our architectural office. Duties of the Administrative Assistant include providing support to our architects and project managers, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments with admin software
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Create and optimize web content using SEO techniques and Canva
Design and update marketing materials using Canva
Qualifications
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Experience with SEO and Canva
Interest and knowledge in architecture and design