Administrative assistant and bookeeper

Join Our Team! Full-Time administrative assistant and book keeper

Company Overview:
We are a well-established construction company based in Wollongong, NSW, with a focus on renovations, extensions, and outdoor entertainment areas. With four dedicated employees, we are expanding our team to delve into new ventures, particularly backyard studios and tiny homes.

Position Overview:

General Admin Responsibilities:

- Client relations and customer service excellence.
- Booking meetings and making travel arrangements.
- Answering phone calls and directing them to the appropriate department.
- Note-taking and assisting in system development.
- Email management (sorting, flagging, deleting, and responding).
- Chasing and replying to Google reviews.
- Handling paperwork/forms and conducting general research tasks.
- Scanning community groups.

Management Responsibilities:

- Processing subcontractor payments
- Invoicing and sending deposit requests.
- Following up on unpaid invoices.
- Scheduling and checking weather forecasts for work planning.
- Stock management.

Book keeping responsibilities;
- Accurate data entry and job costing to maintain financial records.
- Recording payments and conducting bank reconciliation.
- Generating profit and loss statements to monitor financial performance.
- Conducting daily banking activities and managing cash flow.
- Processing payments and managing bills.
- Administering payroll and superannuation contributions.
- Lodging BAS (Business Activity Statements) and ensuring compliance with tax regulations
Qualifications:

- 5+ years of experience in customer relations or a similar role.
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Familiarity with invoicing and basic accounting practices.
- Proficiency in Google Suite.

Other Requirements:

- Fluent English.
- Access to a phone and computer at all times.
- Willingness to download and learn to use apps: Google Calendar, ServiceM8, Asana, and Xero (training provided).

Pay Rate: $1000 AUD per month.

How to Apply:
Interested candidates are invited to submit their resume, cover letter, and a video highlighting relevant experience and skills related to the specified responsibilities to ---------- application deadline is 18th February 2024.

Join our team and be a part of our exciting journey into new construction ventures!