LETTINGS MANAGEMENT & ASSISTANCE

We are seeking a highly organized and proactive Virtual Assistant to join our team. This role will primarily focus on managing client communications, contracts, and invoicing. Manage the company platform and support colleagues on the use of the system. Manage the onboarding and offboarding of clients including ensuring all checks and documentation is collected and up-to-date. Ensure appropriate communications take place between schools and lettings teams to insure a smooth work relationship.

Responsibilities:

- Handle lettings agreements and confidential documents as secured
- Manage lettings calendar, liaising closely with the Lettings and Operations Manager, Assistant Domestic Facilities Manager, Assistant Finance Manager, and Sports Facilities Manager.
- Arrange meetings, events, and interviews
- To work with the Central Lettings Team to promote the Avanti schools in Leicester as a venue, including production of appropriate literature.
- To communicate details of lettings to all relevant staff, so that necessary arrangements are in place.
- To ensure lettings have any necessary insurance such as public liability insurance.
- To liaise with relevant parties regarding availability of facilities
- To have oversight of the management’s email account, ensuring clear communications between the team and external clients.
- Typeform, Emailing, Organisation Support
- Organising Automations

Requirements:

- Proven experience as a Virtual Assistant or in a similar role.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a professional yet colloquial tone.
- Proficiency in email management and administrative processes
- Ability to work independently and collaboratively in a fast-paced environment.
- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

Non negotiables for this role:

- Familiarity with automations or collaboration tools
- Previous successful experience as a general VA.
- Organised