Executive Assistant (13th Month, Vacation Included)

The goal of this role is to enhance operational efficiency and support the CEO by managing routine tasks and facilitating communication, allowing him to focus on strategic decision-making and business growth.

This person is a proactive, detail-oriented individual who possesses strong organizational skills and the ability to multitask effectively. They are adaptable, tech-savvy, and possess excellent communication skills, with the potential to grow into a leadership role within the company. Read the entire job description here before beginning the application.

Qualifications:
- College graduate or equivalent experience
- Excellent written and verbal communication abilities
- Proficient with email and Google Docs
- Great attention to detail and time management skills
- Takes initiative and seeks opportunities to improve
- 99%+ Internet and Power Uptime
- Willing to work US Central hours starting at 7am, Monday-Friday
- Must love technology including ChatGPT/Claude and AI tools
- (Nice to have) Experience with Obsidian, Zapier, podcasting, automation, recruiting, or AI

Benefits:
- Competitive salary plus 13th month annual bonus
- Healthcare stipend after first 180 days
- Equipment stipend after first 180 days
- Up to 10 paid days off per year
- Positive work culture focused on communication and transparency

Objective: Take Accurate Meeting Notes
- Attend meetings with the executive in order to take detailed notes.

Objective: Maintain Orderly ClickUp Project Tracking /w Meeting Notes
- Ensure all projects are accurately tracked in ClickUp, with all meeting notes documented and accessible.

Objective: Maintain Accurate CRM/Pipeline /w Meeting Notes
- Keep the CRM and sales pipeline updated, ensuring all interactions and meeting notes are accurately recorded.

Objective: Coordinate Executive's Schedule
- Work with internal team to ensure meetings are booked or adjusted on the executive's calendar.

Please submit your application via this link: ----------

Role Responsibilities
Quarterly
- Review and optimize administrative processes for efficiency.
- Prepare and assist in the execution of quarterly strategic planning sessions.

Monthly
- Compile and present a monthly report of operational metrics.
- Coordinate and schedule monthly tea ---------- etings and follow-ups.
- Review and coordinate new job postings for the month.

Weekly
- Organize meeting agendas and ensure that follow-up actions fro ---------- etings are implemented.
- Review upcoming week's calendar to prioritize tasks and meetings for the executive team.
- Sync with executive team to ensure priorities are aligned

Daily
- Achieve Inbox 0, ensuring prompt responses and organized follow-ups.
- Update ClickUp with the day's progress and any new tasks, action items, or meeting notes.
- Maintain CRM with the latest interactions and ensure pipeline accuracy.
- Attend Meetings and take notes with executive
- Transcribe and Format Voice Memos

About GOTVentures
We start B2B service companies that help entrepreneurs and businesses save time and money on their work. We have 2 active portfolio companies: ClickDown.xyz and ---------- .

If you have read this far, then you are my kind of person! Include a reference to avocado bread in your application in order to pass the first test (attention to detail).

Our Operating Principles
1) You Set The Rhythm - Projects Move At The Pace Of Their Team Syncs. Sync more, be hyper communicative, and move faster.
2) Do More To Do More - More actions = More Output. This is the secret that everyone knows and nobody does.
3) Be Hyper Communicative - Leadership, success, and great client service all start with hyper communication.
4) Clarity = Speed - Gain both by doing the One Thing that will give you success. Simplify to Accelerate.
5) If It Matters, It Must Be Measured - If you want something to change you've got to be tracking it.
6) Be Honest - In Thought, Opinion, and Word; Even If It Hurts.
7) Be Present - Respect The Time Others Give You. Time is the only nonrenewable resource you have.
8) You Get What You Give - Bring a 5 star attitude if you want a 5 star experience. Showing up with a good attitude is part of the job.
9) Better Every Day - Compound Your Improvements. Operational excellence starts with optimization.
10) By Endurance We Conquer - We continue until the task is done, less it need never be done.
11) Seek Leverage - If you do it twice, automate it. Leverage AI & Automation to do more before you do more to do more. This is strategic laziness.
12) You Are In Charge - You are the only one who can hold yourself accountable. Extreme ownership and radical autonomy start with you.

Please submit your application via this link: ----------