Executive Assistant

Flight3 is a leading global web3 marketing agency. We work with Layer1s, blue-chip exchanges, and almost everything in between. As part of the wider Flight Story group, we sit on the edge of innovation and disruption in marketing. We seek an energetic and organised Executive Assistant to join the Flight3 team.

The Role:

Supporting 2 directors: good problem-solving and strong organisational skills are needed to manage complex calendaring and some travel planning - as well as a sense of humor. The lively team needs proactive diary management and action points to meet follow-up.

Excellent communication and planning skills to facilitate schedules and the smooth running of the diaries Independently assess and adjust priorities as necessary. Days are full of 30-minute meetings each of which creates a multitude of tasks to be delivered across the team using Click Up for task tracking

RESPONSIBILITIES

Coordinate internal and external meetings for multiple executives, including attending all leadership meetings, and offsites, taking notes, proactively following up on action items
Manage hectic and complex calendars
Prepare meeting agendas and provide a briefing to 2 CEO’s
Supporting in key meetings - writing minutes and aiding follow-up.
Assist with the HR function.
General office duties as needed

MINIMUM QUALIFICATIONS

5+ years of experience providing administrative support to 1 or more executives
Experience coordinating travel logistics on behalf of 1 or more executives
2 + years of calendar management and expense report management experience for 1 or more executives
Ability to work with Zoom/Google Docs/Slack and Click-UP
Degree.


This could suit someone with good organisational skills and an interest in progressing in a startup. It is a fun and lively role and the company has tea ---------- mbers in London, the Philippines, Cape Town, and Lisbon. We ensure that we build a supportive culture across the globe with all tea ---------- mbers included in a variety of activities.