Executive Assistant to the CEO

Are you ready for a rewarding and long-term career opportunity with an established Ink 5000 company? Join our team and work alongside successful executives who are driven to make a greater impact in the world. We are currently seeking a highly organized and proactive individual to fill a two-part full-time position as an Executive Assistant and Personal ---------- this role, you will provide comprehensive administrative support to our CEO, ensuring their success by managing calendars, appointments, emails, purchases, and various administrative tasks. Additionally, you will play a crucial role in creating organizational systems and processes to support both the CEO's professional and personal life, reducing noise and increasing efficiency.

Please apply via this link: ----------

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What you will be doing:

As an Executive Assistant:
• Manage emails and calendars, ensuring effective time management.
• Assist in completing tasks and projects to alleviate the CEO's workload.
• Develop and maintain a system for managing important travel information, including hotels, seat preferences, traveler numbers, and rental cars.
• Create efficiency in schedules, optimizing the CEO's time and productivity.
• Conduct research and provide reports on new initiatives and relevant information.
• Proof the calendar weekly and prepare for the upcoming week.
• Coordinate with departments to ensure the CEO has everything needed for the week.
• Attend calls with the CEO, taking comprehensive notes to ensure nothing is missed.
• Document the CEO's business preferences and requirements.
• Attend weekly tea ---------- etings and assist in project management task creation.
• Coordinate with other tea ---------- mbers to provide clarity on expectations and deliverables.
• Schedule appointments for the family as needed.
• Place orders, initiate returns, and assist with filing paperwork.
• Coordinate travel arrangements and activities.
• Assist the Chief Strategy Officer (CSO) and Chief Commercial Officer (CCO) as needed.
• Look for areas of opportunity to streamline the CEO's workload and improve efficiency.
• Understand the CEO's triggers, thought processes, and opinions.

As a Personal Assistant:
• Create and implement processes to support the CEO's personal life.
• Document personal preferences and requirements.
• Establish organization and structure to enhance the CEO's personal life and environment.
• Manage returns and handle necessary personal appointments for the family.
• Maintain car registration schedules, inspections, and cleaning appointments.
• Schedule appointments with vendors for home repairs and maintenance.
• Research information needed for important family decisions.
• Take ownership of creating and maintaining systems to serve the family effectively.
• Assist with event preparation for parties at the house.
• Manage house staff and various house-related projects.
• Take responsibility for project management of home and personal projects.

What we’re looking for:
• Have a minimum of 4 years of experience in calendar management, including coordinating meetings, appointments, and schedules for executives.
• Demonstrate high-level communication skills, both written and verbal.
• Showcase strong multitasking abilities, with the capability to set goals and prioritize work effectively.
• Exhibit excellent time management skills, ensuring efficient use of time and meeting deadlines.
• Have a genuine passion for calendars, lists, and accomplishing tasks.
• Maintain utmost discretion and confidentiality in handling sensitive information.
• Possess a love for organization, systems, and a process-driven mindset, supporting a busy family to achieve balance and alignment with their environment.
• Show dependability by consistently showing up on time during set working hours and promptly communicating any changes in schedule.
• Thrive in a fast-paced environment, demonstrating efficiency in tasks and responsibilities.
• Bring personal responsibility, high standards, compassion, and dedication to your work and our family.
• Possess the ability to set goals and prioritize effectively, ensuring optimal outcomes.
• Demonstrate highly developed self-awareness, recognizing strengths and areas for improvement.
• Foster a helpful and supportive attitude, working collaboratively with others.
• Showcase problem-solving skills, offering innovative solutions to challenges.
• Exhibit a strong desire to learn and grow both personally and professionally.

Requirements:
• Stable internet connection with a minimum speed of 75 mbps
• Fluency in communicating in the English language
• Antivirus will be set up on your computer
• Have high-level communication skills (written and verbal).
• Must be dependable, and show up on time during set hours (8am – 5 pm CT (UTC -6))

What you will get:
• 100% remote (work from home)
• Regular pay raises throughout your tenure
• Paid Holidays Specific to your country
• Paid Stipend for Full-time Employees
• Steady work with the same team for years!
• Opportunities for collaboration with other members of the team
• Camaraderie and all-around support with our Team Slack and Company Events
• Learning and development opportunities in different industries
• A positive and thriving company culture that understands work/life balance
• Paid wellness events
• An opportunity to grow within a rapidly scaling company