Accounting Admin Assistant & EA (Must have Xero & HubSpot Experience)

We are looking for an Executive Assistant to perform a variety of administrative tasks and support an Australian based construction company.

The Executive Assistant will perform a wide range of administrative and office support activities and aide in facilitating the efficient operation of the organization.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive ---------- sential Duties And Responsibilities
Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
Maintaining comprehensive and accurate records
Composing and preparing correspondence
Arranging complex and detailed travel plans, itineraries and agendas and compiling documents for ---------- anizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Manage sensitive matters with a high level of confidentiality and discretion.
Answering phone calls in a polite and professional manner
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Other ad hoc tasks as required by the ---------- cation And Work Experience
Minimum of three (3) years’ experience as an Admin Assistant.
Previous work experience in a Construction or Architecture Firm is an advantage.
Excellent English communication skills
Proficient with Xero, HubSpot, MS Office and Social Media Marketing tools.
Knowledgeable with Artificial Intelligence and ---------- tailed-oriented, good time management skills and ability to prioritize ---------- monstrate ability to take initiative, anticipate needs and exercise independent/sound judgement.
Excellent telephone etiquette and customer service
Can start immediately.