HR and Operations Assistant

About Us:
Since 1998, St. Nick's Christmas Lighting and Decor has been synonymous with delivering the brightest, most technologically advanced, and breathtaking Christmas decorations. Our expertise extends across a diverse range of settings, including airports, casinos, shopping centers, churches, office lobbies, hotels, restaurants, amusement parks, home owner associations, and numerous municipalities throughout California.

Building on our legacy of excellence, as of 2022, we are thrilled to announce our expansion to the sunny state of Florida. At St. Nick's, we continue to illuminate the holiday season with innovative and captivating designs that enchant communities and spread the joy of Christmas.


Job Description:
We are looking for a motivated and self-driven HR / Operations Assistant who is fluent in English and possesses excellent organizational skills. This individual will be responsible for assisting our HR and Operations Director in various tasks, with a primary focus on coordinating subcontractors for our seasonal projects and managing day-to-day office operations.

Key Responsibilities:

1. Subcontractor Coordination:
- Contact contracting companies to assess their availability and interest in working as subcontractors during our busy season.
- Maintain a database of subcontractor information, including contact details, availability, and qualifications.
- Collaborate with the HR and Operations Director to negotiate terms and contracts with subcontractors.

2. Installer Recruitment:
- Screen and filter applications for installer positions for the upcoming season.
- Schedule interviews and assessments for potential installers.
- Assist in the onboarding process for selected installers, including paperwork and training coordination.

3. Office Support:
- Handle day-to-day administrative tasks to ensure the smooth operation of the office.
- Manage incoming calls, emails, and correspondence, redirecting them as needed.
- Maintain office supplies, order new supplies as necessary, and manage office equipment.

4. Data Management:
- Maintain accurate and up-to-date records related to subcontractors, installers, and office operations.
- Generate reports and summaries as requested by the HR and Operations Director.

5. Communication:
- Act as a point of contact for internal and external stakeholders, ensuring effective communication and follow-up.
- Assist in the preparation and distribution of internal memos and announcements.

6. Ad-Hoc Projects:
- Support the HR and Operations Director in various special projects and assignments as needed.

Qualifications:
- Fluent in English, both written and spoken.
- Strong self-starting and self-management skills.
- Excellent organizational and multitasking abilities.
- Detail-oriented with a high degree of accuracy.
- If you read this entire description, please tell us one of your favorite places to visit during the holidays!
- Strong interpersonal and communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Prior experience in HR or operations support is a plus but not required.


*Note: This job description is intended to provide a general overview of the responsibilities and qualifications required for this ---------- may be subject to change based on the evolving needs of the company.*