Pursuits

PURSUITS
 
Key Responsibility:  
 
This position will be responsible for proactively sourcing, identifying, collecting, screening, and research data to use in finding project opportunities for our clients and our own company. The ideal candidate will not only be organized and process oriented but also find creative sourcing strategies to match projects that help drive the growth and success of our clients. You will also develop strategies to better identify potential projects and opportunities for clients. The pursuit coordinator is responsible for tracking all pursuit opportunities for clients on a daily basis. This includes identifying opportunities and managing the day to day needs including emails and data management. The role also includes maintaining real time dashboards, reports, documents to meet the needs for our pursuits and proposals. 
 
 
WHAT WE DO:
 
We are a full-service professional outreach and marketing consulting firm that provides services to public agencies, construction firms and professional services firms as well as the small business community.
 
We specialize in the development, implementation and follow-through of community outreach programs as directly related to, and affected by, capital improvement and large infrastructure projects.
 
WHAT OUR CLIENTS DO:
 
* Architectural & Engineering design services (roads, highways, rail - transit) 
* Real estate developers (commercial property with public funds typically) 
* Construction firms (Transportation, horizontal, vertical builds)
* Construction management support services includes PM/CM, engineering support (scheduling, BIM, etc), project controls
 
WHAT YOU WILL DO: (Responsibilities)
 
* Understand the services of the clients 
* Search project opportunities for clients across the United States
* Proactively implement changes to streamline and improve current processes
* Develop and execute enhanced sourcing strategies and utilize sourcing tools (Google Alerts, LinkedIn, search engines, etc)
* Tracking, monitoring and maintaining reports, opportunities
* Profiling key persons, companies and organizations
* Timely submittal of responses to potential primes/clients

* Maintaining files, resources including updating projects, trackers
 
?MUST-HAVES
 
* Proven experience in sourcing and acquiring leads and opportunities in different platforms - through vendor portals, searches, agendas and minutes and events
* Self-sufficient and independent; resourceful
* Multi-skilled and may be open for other VA tasks:
* High level minutes-taking and able to provide key-takeaways to executive level
* Events coordination
* File Management




Job Description: Pursuit Coordinator

Position Overview:
We are seeking a highly organized and detail-oriented Pursuit Coordinator to join our dynamic consulting firm. As a Pursuit Coordinator, you will play a vital role in supporting our business development efforts by managing and coordinating the pursuit process for new projects and clients. Your exceptional project management skills, strong communication abilities, and meticulous attention to detail will contribute to the success of our firm's growth and expansion.

Responsibilities:
1. Pursuit Coordination: Collaborate with the business development team to manage the pursuit process from initiation to completion, ensuring smooth and efficient execution of all pursuit activities.
2. Proposal Development: Work closely with the pursuit team to develop and deliver high-quality proposals, presentations, and other pursuit materials tailored to the needs of each client or project.
3. Project Management: Coordinate all aspects of pursuit projects, including scheduling meetings, setting deadlines, and tracking progress. Ensure adherence to project timelines and deliverables, and provide regular updates to stakeholders.
4. Research and Analysis: Conduct thorough research and analysis to gather relevant market intelligence, competitor insights, and client ---------- e this information to support the development of tailored pursuit strategies.
5. Content Creation: Assist in creating and editing content for proposals, presentations, and other pursuit materials, ensuring accuracy, clarity, and alignment with firm's branding guidelines.
6. Collaboration and Communication: Facilitate effective communication and collaboration among cross-functional teams, including business development, subject matter experts, and senior leadership. Act as a central point of contact for pursuit-related inquiries and updates.
7. Documentation and Reporting: Maintain accurate records of pursuit activities, client interactions, and proposal details. Generate reports on pursuit metrics, outcomes, and lessons learned to support continuous improvement efforts.
8. Quality Assurance: Conduct thorough reviews and quality checks on pursuit materials to ensure compliance with firm's standards, accuracy of information, and alignment with client requirements.
9. Relationship Management: Assist in building and maintaining strong client relationships through effective communication and timely follow-ups, ensuring client satisfaction throughout the pursuit process.
10. Knowledge Management: Stay updated on industry trends, competitor activities, and best practices in pursuit management. Share knowledge and insights with the team to enhance overall pursuit effectiveness.

Qualifications:
- Bachelor's degree in business administration, marketing, communications, or a related field.
- Previous experience in a similar role, preferably within a consulting or professional services firm.
- Excellent project management skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with proposal management software or CRM systems is preferred.
- Demonstrated ability to conduct research, analyze information, and present findings in a clear and concise ---------- erested? Email to ---------- subject: I’m the best with resume, link to your online page and short video on why this is for you.
- Collaborative mindset with the ability to work effectively in cross-functional teams.
- Strong organizational and time management skills, with the ability to meet deadlines and deliver high-quality work under pressure.
- A proactive and self-motivated approach to work, with a keen eye for identifying and resolving issues or challenges.
- Professional demeanor and strong interpersonal skills to build relationships with clients and internal stakeholders.
- Familiarity with consulting industry practices, pursuits, and proposal development processes is a plus.


The pursuit coordinator is responsible for:

Identifying opportunities for co and clients. 

Timely deliverable of the end product which means managing deliverables of others to complete the tasks. 

Organized files and system to retrieve. 

Development of professional quality resumes and project descriptions and other presentations. 

Development and management of reports and dashboards in real time that provide needed data for informed long term decisions of the c level execs. 

Management of databases and systems for increasing business opportunities for the company. 

Measured on 
Timely Delivery
Timely communications 
Number of pursuits we win as sub or prime 
Manage process w minimal supervision 
Professional communications