Virtual Part-Time Bookkeeper

We are a US-based startup accounting firm (Madly CPA LLC) that serves small businesses. We are seeking someone to join our virtual team in a mixed role doing 50% bookkeeper-related work and 50% virtual assistant-related work.

To illustrate the distribution of your duties between the Bookkeeper and Executive Assistant role, please see the percentages below:

Bookkeeping Duties (50%):
- Bookkeeping, reconciliations, adjusting entries via Quickbooks Online (10%)
- Accounting ad-hoc work, such as updating spreadsheets; being a layer of review w/ our other bookkeeper (40%)

Virtual Assistant Duties (50%):
- Executive assistant work, such as email/calendar/phone management, ad-hoc admin tasks (25%)
- Social media management, such as help create blog posts, Instagram, and Linkedin posts (10%)
- Helping with client proposals, such as coordinating meetings and client info (15%)

Software: We use Quickbooks Online

Hours Expectation: 20-30 hours a week (4-6 hours/day), with expectations for hours to increase to full-time within a few months

Timezone: We are extremely flexible. We need you to be available from 10am-2pm Central Time Mon-Fri (USA work schedule), but outside of that, you can work whenever you want - night, day, weekend, weekday.

Qualifications:
- Associates degree in accounting or a related field
- At least 2 years of experience in bookkeeping or accounting
- Preferred: Quickbooks Online certifications (Quickbooks ProAdvisor)
- Understanding of basic accounting - financial statements, journal entries, bank reconciliations
- Strong attention to detail and accuracy
- Good communication skills, both verbal and written in English
- Ability to work independently and meet deadlines
- Preferred that you're proficient with the following sofware: Asana, Slack, Canva, Google Workspace, Excel

Work Environment: We are a young team of 4 accountants - we are energetic, intelligent, hardworking, caring, and believe in work/life balance...heavy on the life! We are a relaxed, casual, but professional work environment. You will be supported in your role because we truly care about our tea ---------- mbers and won't leave you in the dust. We are not micromanagers and will trust you as long as you meet your deadlines.

****If interested, please (1) send a link to your resume (2) PDF copies of your certifications and (3) answer the pre-screening questions below. Thank you!****

8 Pre-Screening Questions:

1. Have you ever worked USA hours? If so, what was your schedule when working USA hours? What's your ideal work schedule?
2. What’s your experience with Quickbooks Online? How many years have you been using Quickbooks?
3. What kind of companies have you done bookkeeping for? What were the sizes of those companies?
4. You're allowed to have other jobs and side businesses, but please let us know so we're aware. Do you have any other responsibilities? How many hours a week/day do your side responsibilities take? Can you manage this job and your other responsibilities?
5. How soon can you start?
6. What are your hourly salary expectations in USD? Please provide a range.
7. Are you okay with the fact that this role is 50% bookkeeping and 50% assistant tasks? Have you been a virtual assistant or executive assistant before? If so, please describe your experience.