Executive Assistant

Executive Assistant to SEO Agency Founder

Company:
MADX Digital is a rapidly growing SEO agency that specializes in providing top-tier services to SaaS and B2B businesses. We are seeking an Executive Assistant to support our Founder in all aspects of their role. The goal of this role is to maximize the Founder's productivity by proactively identifying opportunities to take on tasks, effectively manage time, and streamline operations. This is a crucial position within our organization, with a direct impact on our operational efficiency and the quality of our services.

Responsibilities:

Manage the Founder's calendar, including scheduling conflicts, tea ---------- etings, and booking meeting rooms.
Conduct research in preparation for discovery calls and other important meetings.
Assist in the creation of business proposals for potential clients.
Oversee the Founder's to-do list, including weekly and bi-weekly task planning.
Review meeting notes and various Trello boards to create comprehensive and actionable to-do lists.
Assist in time management by identifying when tasks can be completed, ensuring that the Founder has time for personal activities such as lunch breaks and gym sessions.
Proactively identify opportunities to streamline operations and free up the Founder's time.
Create compelling job ads to attract high-quality candidates for various roles within the agency.
Conduct first round interviews and manage online tasks for applicants.
Handle email outreach to potential business partners and set up discovery calls.
Requirements:

Proven experience as an Executive Assistant, preferably within a SaaS, B2B, or SEO agency.
Excellent time management and organizational skills.
Strong written and verbal communication skills.
Proficiency in using various online tools such as Trello, Google Calendar, and email clients.
Ability to conduct initial interviews and assess the potential of job applicants.
Aptitude for conducting research and creating effective business proposals.
Must be proactive, able to prioritize tasks in a fast-paced environment, work independently, and handle multiple tasks simultaneously.
Benefits:

Opportunity to work in a fast-growing company with a dynamic ---------- petitive salary and benefits package.
Professional development opportunities.
We are looking for a detail-oriented professional who is driven to maximize the efficiency and productivity of our Founder. If this sounds like you, please apply with your resume and a cover letter detailing your experience and why you would be a good fit for this role.