Administrative Assistant II| Luxury Ecommerce

Kathy Kuo Home is a luxury online home furnishings destination on a mission to help everyone #lovewhereyoulive. Kathy Kuo Home carries a highly curated collection of home furnishings while offering clients premium interior design services and easy-to-shop look books. Kathy Kuo Home believes that shopping for great design should be fun, easy, and inspiring, so it provides everything from design inspiration to flawless execution in one vertically integrated platform, allowing customers to create a space they will cherish for years to come.

Curated Collection and Ecommerce
Under the direction of celebrated designer Kathy Kuo, the company serves as the premier online boutique for luxury furniture, lighting, and home decor. The assortment is curated with a design-first approach that offers exclusive access to impeccably-crafted designer pieces from top manufacturers and artisans around the world.

Full Service Interior Design Studio
In addition to its aspirational collection, Kathy Kuo Home is also a full-service interior design studio with a robust menu of Design Services. Kathy Kuo Home’s roster of professional interior designers combine a high-touch, personalized approach with the latest in design technology to help customers with all of their design needs—from small updates and refreshes, to gut renovations and building entirely new homes.

Trade Business
Kathy Kuo Home is proud to offer a top-tier Trade business that provides the interior design and architecture communities with an inspiring selection of luxe homewares and furnishings at competitive trade prices. Additionally, Kathy Kuo Home provides its Trade customers with a dedicated concierge team to ensure a best-in-class customer service experience throughout the entire design ---------- bining service, commerce, and technology, Kathy Kuo Home is the ultimate one-stop home and design destination.

Culture and Values
The Kathy Kuo Home tea ---------- mbers are design-obsessed, entrepreneurial-minded, and empathy-oriented individuals that seek to create more impact and beauty in the world of interiors. As one of the fastest growing online companies in the home and garden space, it is a fantastic time to join Kathy Kuo Home’s fast-paced, nimble, and creative team.

Core Values
We Employ Design Thinking #DesignWins | Design is how one approaches everything. Employing design thinking is employing first principles thinking. This applies not only to product or space design, but how we design our day, our work processes, and our organization

We are Limitless Learners | We are curious by nature and aim to be 1?tter every day by learning 1 new thing a day.
We Strive To Be Self-Aware | We are self-reflective and deeply curious about ourselves. We believe with a deep awareness of oneself, can one develop awareness for others.

We Play the Long Game | We have an infinite horizon for growth and lean into business decisions that have a long-lasting impact on brand growth

Core Principles
We have Deep Kindness and Respect for All | Our business model is supported by the relationships that we have with our customers, vendors, and shippers. We treat our tea ---------- mbers, shippers, and vendors with the same spirit of kindness, willingness to collaborate, and respect for their needs.

We Lead with Empathy | When faced with hard choices, we lean into empathy and compassion first as our primary decision drivers. We proactively reach out to celebrate each other's success and buoy those that need us.

We Require Feedback | Giving and receiving feedback promotes a culture of self-awareness, growth, and humility, the foundations of strong inter-department connection.

We are Humble and Hungry | We operate with a startup mentality, scrappy and intentional with how we use our human and financial resources no matter what scale of business we are in.

We Audit the Details - Design and Service | We deeply audit all details and have hyper-awareness of process, cause, and effect and how this relates to our design and service quality output.

We Keep Calm / Grace Under Fire | We solve problems by being self-aware, open-minded, and accepting of different ideas and opinions and strive to be calm, reflective, and not defensive.

Responsibilities:
*Provide administrative support to the Senior Executive Assistant, including managing calendars, scheduling appointments, coordinating meetings, and arranging travel itineraries.
*Prepare and edit documents, reports, presentations, and correspondence on behalf of the Senior Executive Assistant.
*Assist in organizing and coordinating events, conferences, and meetings
*Maintain and update various databases, contact lists, and filing systems to ensure accurate and accessible information.
*Conduct research and compile information as requested by the Senior Executive Assistant.
*Collaborate with internal teams to gather and consolidate data, create reports, and assist with data analysis.
*Assist in managing and monitoring budgets, expense reports, and financial documents.
*Handle sensitive and confidential information with utmost discretion and professionalism.
*Serve as a point of contact for internal and external stakeholders, relaying messages and ensuring timely and appropriate follow-up.
*Assist in special projects and initiatives as assigned by the Senior Executive Assistant.

Requirements:

*Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives or executive teams.
*Proficient in using software such as Google Workspace, Excel, Asana, Freshteam etc
*Excellent organizational and time management skills, with the ability to prioritize effectively.
*Strong written and verbal communication skills, with a keen eye for detail and accuracy.
*Discretion and confidentiality when handling sensitive information and documents.
*Ability to work independently and collaboratively, demonstrating a proactive and problem-solving attitude.
*Excellent interpersonal skills and the ability to establish professional relationships at all levels.
*Flexibility to adapt to changing priorities and handle unexpected situations with composure.
*Knowledge of basic budgeting, accounting and financial management principles is desirable.
*Experience in handling HR/Recruitment is a plus but not required

Kindly reply to this post by including links to your resume and a short (1-2 min) video recording introducing yourself personally and professionally!

To make sure that you read this post until the end, please input your name, position you are applying for and the hashtag #lovewhereyoulive in the subject line.

Example: Jane Doe | Junior Executive Assistant | #lovewhereyoulive

Look forward to hearing from you!