Virtual Assistant for Multimedia Production Company

ABOUT US
“Let There Be Art” is a music, film, podcast, and live performance production company and Independent Creator Collective, founded by the award-winning husband/wife duo, Jade Novah and Devin Mykel. LTBA aims to empower creatives from all art forms and walks of life, to work together to break through the glass ceilings of their respective industries. For nearly a decade, this creative team has been an industry-leading force in an array of creative services, including music production, film scoring, songwriting, live musical & creative direction, and content creation for some of the biggest artists, labels, networks, brands, and award shows in the world. Clients include: Rihanna, Lizzo, META, BET, Patreon, American Idol, The Oscars, The Grammy’s, and more.

JOB DESCRIPTION
We are looking for a Virtual assistant that has experience and/or a genuine interest in learning more about the entertainment industry. Knowledge or experience in Music, film, television, publishing, podcasting, and/or tech is a plus. Through training we will help grow our VA into a knowledgable executive who truly understands the processes of the entertainment industry and how to navigate it.

SCHEDULE:
This is a part time job to start with the possibility of transitioning to full time pending the companies growth.

Required Hours: 6-10pm Eastern Standard Time (USA) or 6-10am Philippine Standard Time

TASKS
Our VA will be the lead on handling all administrative, marketing, social media, and bookkeeping needs of the company. They will be responsible for managing the following tasks day to day:

MARKETING
- Album & Single Rollout Planning
- Weekly Text Marketing (All releases, Shows, social campaigns, product launches, etc.)
- Weekly Email Marketing (All releases, Shows, social campaigns, product launches, etc.)
- Weekly Newsletter (GoHiLevel)
- Press Emails (Artwork, Press Image, Song, One Sheet)
- Music Supervisor Emails (Intro new Song, One Sheet, Music Catalog)
- Ad campaigns (Meta, Instagram, Spotify, Tik Tok, and Google)
- Organizing assets in Dropbox (cover art, thumbnails, music, videos)
- One Sheet & Bio Updates
- Grants Submissions
- Performance Submissions
- Website design and updates

ADMINISTRATIVE
- Scheduling
- Photo & Video Shoots
- Sessions
- Booking contractors
- Zooms & Meetings
- Book Travel
- Respond to booking inquiry emails
- Appointment Reminders

- Bookkeeping
- Monthly P&L
- Yearly P&L
- Budgeting (By Project)
- Invoicing
- Paying Contractors

- Song, Publishing, & Lyrics Registration
- Distributor/Aggregator Upload
- BMI
- Harry Fox
- Music Reports
- Audium
- Sound Exchange
- US Copyright Registration
- International Royalty Collection (Outside of the USA)

- Social Media Management
- Scheduling Posts on all Platforms (Metricool)
- DM Keyword Marketing
- Scheduling Livestreams (Riverside)
- Schedule premieres on YouTube
- Respond to DM’s on Instagram & Facebook
- Manage VIP Community Pages (Go High Level, Patreon)

REQUIRED SKILLS:
We require a Virtual Assistant who has experience with or can quickly learn the following tools and software:
- Go High Level (Email marketing, Community management, Website building, Product Hosting)
- Notion
- Google Ads
- Meta & Instagram Ads
- Spotify Ads
- Tik Tok Ads
- Google Drive Suite (Docs, Sheets, etc.)
- Metricool (Social Media Management)
- Quickbooks
- Dropbox

BONUS SKILLS (Not required):
We would like a Virtual Assistant who has experience with or can quickly learn the following tools:
- Final Cut Pro X (Video Editing)
- Photoshop (Photo editing & Graphic Design)
- Capcut (Video Editing)
- Canva (Graphic Design)