Virtual Executive Assistant & Accounts Coordinator

Virtual Executive Assistant & Accounts Coordinator (Full-Time Growth Opportunity)

Applications without a video introduction will not be considered.

About the Role

We are looking for a highly organised, detail-oriented, and proactive Virtual Executive Assistant & Accounts Coordinator to support a growing Australian business.

This role combines Executive Assistant responsibilities, accounts administration, data entry, and general business support. You will work directly with business owners and become a key part of the team, helping keep operations organised and running smoothly.

The role will commence at approximately 32 hours per week with the expectation of growing into a full-time position for the right candidate.

This is a long-term opportunity. We are looking for someone who wants stability, enjoys supporting busy business owners, and is keen to grow with the business.

Responsibilities
Executive Assistant Support
Calendar and diary management
Scheduling meetings and appointments

Email and inbox management
Travel and accommodation bookings
Following up action items and outstanding tasks
Document preparation and formatting
Research and information gathering
General day-to-day support for business owners
Accounts & Administration
Data entry into Xero and other business systems
Processing invoices and purchase orders
Accounts administration support
Updating customer and supplier records
Spreadsheet management and reporting
Maintaining accurate records and documentation
CRM and database updates
General Business Support
Assisting with process improvement initiatives
Supporting project administration
Liaising with suppliers and stakeholders
Managing recurring administrative tasks
Helping ensure business systems remain organised and up to date
Essential Requirements
Excellent written and spoken English
Previous experience as a Virtual Assistant, Executive Assistant, Administrator, or Accounts Assistant
Experience using Xero
Strong computer skills
High attention to detail
Strong organisational and time management skills
Ability to work independently
Reliable and trustworthy
Positive attitude and willingness to learn
Preferred (Not Essential)
Experience with ConnectWise
Experience supporting business owners or executives
Experience working with Australian businesses
Technical Requirements
Own PC or laptop
Reliable high-speed internet connection
Quiet and professional work environment
Ability to work during Melbourne, Australia business hours
What We Are Looking For

We are looking for someone who:

Loves organisation and administration
Takes ownership of tasks
Follows through without constant supervision
Communicates clearly and professionally
Enjoys helping busy people stay organised
Wants a long-term role with growth opportunities
To Apply

Please submit:

Your resume
A summary of your relevant experience
Your expected hourly rate
Confirmation that you can work Melbourne business hours
IMPORTANT – Video Introduction Required

Please include a 2–3 minute video introducing yourself and covering:

Your work background
Your experience with Xero
Your experience supporting business owners or executives
Why you are interested in this role
Why you believe you would be a great fit

We are looking to hire the right person quickly and look forward to meeting you.