Executive Assistant + Systems Operator (Full-Time, PH Remote)

Salary: Up to $2,000/month USD (depending on experience)
Work Hours: Full-time, mostly asynchronous, 1–2 hrs/day overlap with US Central
Location: Philippines (remote)
? About the Role
I’m an entrepreneur running multiple business entities and personal development projects. I generate a high volume of ideas and operate quickly. I need a partner who can bring structure, organization, and continuity across all areas of my world.
Your mission is to ensure:
No idea is lost
No task or follow-up slips
Projects keep moving
Systems stay organized
Workflows are maintained
My environment stays clear and actionable
New ventures are supported as they arise
This is a high-autonomy role with minimal meetings.
You will thrive here if you prefer independent work and love turning chaos into clarity.
? Responsibilities
1. Executive Operations & Personal Organization
Manage emails (delegated Gmail access)
Maintain calendars and coordination (minimal scheduling for me)
Capture ideas fro ---------- ssages/notes and convert into ClickUp tasks
Track follow-ups, deadlines, and commitments
Maintain documentation + SOPs in Notion
Prepare weekly “Founder Briefs” summarizing progress and priorities
Support personal development workflows (including Spanish practice tracking — optional but a plus)
2. Systems & Automation
Build simple–intermediate workflows in GoHighLevel
Update CRM pipelines, triggers, tags, and automations
Monitor systems for issues and propose solutions
Support funnel or form updates
Maintain ClickUp dashboards
Keep Notion clean and organized
3. Project Execution Across Multiple Entities
Coordinate tasks with contractors, vendors, and partners
Prepare materials for funnels, onboarding, and new ventures
Organize affiliate or contractor workflows
Keep all moving parts documented and progressing
Support new business ideas as they develop
? Required Skills
Strong experience as an Executive Assistant or Operations VA
Excellent written English
Highly organized and detail-oriented
Strong systems + workflow thinking
Experience with:
ClickUp (or similar project management tool)
Notion (or ability to learn quickly)
GoHighLevel (workflows, triggers, automation logic)
Google Workspace
Zapier (bonus)
Ability to operate with minimal supervision
Ability to track many moving pieces without dropping details
Comfortable with asynchronous communication
? Work Style Fit (VERY IMPORTANT)
You will succeed in this role if you:
Love independent work
Hate micromanagement
Take initiative naturally
Enjoy bringing order to chaos
Thrive with minimal meetings
Communicate clearly and proactively
Can make progress without waiting for instructions
This role is NOT for you if you:
Need daily check-ins
Wait to be told what to do
Dislike fast-changing environments
Prefer rigid structures or constant direction
? Hours
Full-time
Mostly asynchronous
Only 1–2 hours/day overlap needed with US Central Time
Very few calls
? Compensation
Salary up to $2,000/month USD
Long-term role
Paid 90-day onboarding period
Growth & performance bonuses tied to:
Business milestone achievements
Project execution across entities
New venture success
? How to Apply (Read Carefully — This Is Your First Test)

Email ALL required items to: ----------
Use subject line: EA Application – [Your Full Name]
Your application must include:
1. Loom video (2–3 minutes)
Explain:
Why you prefer independent, low-meeting work
Your experience with ClickUp + GoHighLevel
A system/workflow you’ve built that improved operations
(Optional) Your interest or experience with Spanish
2. Your résumé (PDF)
3. Written Response (1 page max)
Describe a time you turned chaos into an organized, functioning system.
4. Your DISC profile
(free version acceptable)
Applications missing ANY item will not be reviewed.