Docketing Specialist

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TYPE OF WORK

Full Time

SALARY

BOE

HOURS PER WEEK

40

DATE POSTED

May 19, 2024

JOB OVERVIEW

Role Objective
The Docketing Specialist plays a crucial role in managing and processing all incoming mail for our Atlanta office. Your primary task involves meticulously reviewing, categorizing, and inputting information from each piece of mail into our system. This includes identifying key details such as client matters, notice dates, types of mail received, and noting critical deadlines, especially for Requests for Evidene, denials, and hearings. Your accuracy and efficiency in calendaring these deadlines are vital in ensuring timely responses and actions by our legal team.

Responsibilities/Duties
Process, categorize, and rename incoming mail by reviewing a daily PDF of scanned mail, identifying individual pieces, and uploading them to MYCASE and EGNYTE under the appropriate client matter.
Detect and note any deadlines, hearings, briefings, or scheduling orders in the mail.
Use an email template to record the matter number, date of notice/letter, and a description of the received mail (e.g., Divorce Discovery Deadlines, Receipt I765 original & copy).
If there are any deadlines on the notice, notate this on the email.
Highlight critical information in the email, such as deadlines, Trials, Hearings, USCIS interviews, and hearings/briefing deadlines.
Copy the email template content, along with the link to the PDF, into the body of an email, and send it to AFIL.
Accurately calendar all identified deadlines and hearings in the respective calendar, tagging the relevant attorney and paralegal for each case.

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