Andrew Scherer Team

Real Estate Transaction Coordinator Assistant

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Part Time


$4 per hour plus bonus




May 26, 2023


**Please include a voice or video introduction with your application**
**Please ensure you have at least 6-12 months of transaction management experience before applying**

Concierge Closing Solutions is looking to add a new teaUpgrade to see actual infomber to assist with listing management and transaction coordination. The successful candidate will help us streamline the experience for the agents we work with along with working hand-in-hand with our team leader.

Our new teaUpgrade to see actual infomber will be responsible for working alongside the teaUpgrade to see actual infomber in the following capacity:

Listing Management (Listing to Contract)

- Review listing intake form to ensure accuracy and completeness of the listing documents
- Initiate on-boarding events for sellers and agent(s)
- Consult & coordinate with team leader, agent, and sellers (all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities).
- Upload and check listing agreement, disclosures and other necessary documentation to agent's transaction management software
- Coordinate showings & obtain feedback via email/text
- Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
- Input all listing information into MLS and marketing websites and update as needed.
- Submit all necessary documentation to office broker for file compliance.
- Input all necessary information into client database and transaction management systems.

Transaction Coordinator (Contract to Closing)

- Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
- Coordinate title/escrow, mortgage loan and appraisal processes.
- Coordinate inspections, and work with team leader and agent to coordinate completion of repairs.
- Regularly update & maintain communication with clients, agents, title officer, lender etc.
- Submit all necessary documentation to office broker for file compliance.
- Coordinate moving/possession schedules.
- Schedule, coordinate closing process.
- Input all client information into agent database system.
- Initiate post-closing campaigns for agents

Experience & Requirements

- Must have at least 6-12 months of transaction management experience for real estate agents
- Must be knowledgeable in real estate transaction process and understand the basics of a transaction
- Must be personable and fluent in English (written and spoken)

Experience With The Follow Programs Is Recommended:
- Dotloop, Docusign, Skyslope, Open To Close, Command, Trello, Folio

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