Executive Assistant

Objectives of this role

- Support the CEO primarily and provide additional support to executive teaUpgrade to see actual infombers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Support the CEO in his personal life regarding tasks such as home maintenance/upkeep, meal planning, contractor coordination, scheduling and optimization.
- Maintain and refine internal processes that support the CEO and seek process efficiency to improve quality of life.
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that the CEO's priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage CEO's travel logistics and activities, including accommodations, transportation, and meals.
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site.
- Organize CEO's personal life and tasks that are important but may get left behind due to the high workload.
- Ancillary activities that assist the CEO in executive responsibility and personal life.

Required skills and qualifications

- Four or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees