Administrative Assistant - Car Rental

The Role
The Operations Manager, Fleet & Facilities plays a key role in maintaining and improving the performance of Tesla EV Rentals Alliance TEVRA' vehicle management and parking lot locations through a fleet of over 5 vehicles and 1 parking lot. We are an EV car rental company first. You will be reporting directly to the CEO as the manager, Fleet & Facility and working in conjunction with Distribution, Inbound, Outbound, QA, Safety & Security, this individual will be responsible for fleet and facility maintenance and management. This individual will need to be trustworthy, adaptable, diligent, and a self-starter. This is an on-site job.
Responsibilities:
Build/maintain a structured system of vehicle audits/inspections to ensure adequate standards for use, performance, maintenance, compliance, and safety.
Coordinate all of the territory's vehicle maintenance and setup needs, both performing tasks internally and working with external partners (repair shops, vendors, etc.). This includes but is not limited to: fluid changes, vehicle repairs, cosmetic damages, camera system functionality, coordinating vehicle up-fitting, vehicle inspections/registration.
Work withDispatch to ensure all vehicles have adequate documents. This includes but is not limited to: insurance paperwork, vehicle registration.
Monitor and resolve all traffic or vehicle fines as cost effectively as possible.
Maintain electric charging and tolls and tickets and monitor their use to ensure cost-effective fueling and prevention of theft/fraudulent charges.
Build/maintain reports of all relevant vehicle information or repairs and all corresponding receipts/paperwork/information.
Work in conjunction with Dispatch/GMs to lead driving training, performance auditing, and safety improvement initiatives.
Work in conjunction with Dispatch/GMs to support additional operational needs. This includes but is not limited to: staging, driver launch/receiving, routing, resolving retailer/brand issues, driving routes, or booking of lodging.
Ensure all images are taken before and after every rental for accountability and pandadoc form has a duplicate copy for the rental. Build and review all security initiatives/responsibilities as needed.
Coordinates the day-to-day maintenance and repair of buildings, grounds, and associated equipment.
Participates in safety meetings by providing updates on statuses.
Procures warehouse supplies for all operation functions and maintenance.
Oversees staff that cleans, washes, maintains, inspects, repairs, and maintains document tracking forms and email systems, including: All inventory, accessories, services, integrations and appointments.
Schedules and ensures completion of preventative Upgrade to see actual infotablishes computerized reports on warehouse supplies across all departments.
Continually monitor the facility for compliance with safety, health, and environmental regulations.
Requirements & Skills:
Self starter with the ability to proactively communicate
Some weekend work may be required
Extensive knowledge of vehicle
Knowledge of excel and other Microsoft Office applications
Management experience a plus, but must have a mentoring mindset
Must be 21 years of age or older
Great verbal and written communication
Customer service
Awareness and understanding
Low ego
Willingness to learn new software and platforms
Adaptability

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