Scheduler & Admin

We are looking for an experienced Customer Service Specialist for an Australian Company.

Do you want to work for a company that is committed to growth, cares about its team, and aims for a positive and productive working environment?

Then we’d love to hear from you. Please read what we offer below, and if you have the skills, experience, dedication, and drive, then we’d love to hear from you.

Availability: Full-time role, 40 hours per week, Monday to Friday.
Hours: 7 am to 4 pm PHT with a 1-hour lunch break
Start Date: ASAP

We are looking for someone reliable and trustworthy have excellent ethics and great English skills.

We offer the following benefits:

• Great weekly pay
• Great Team Culture
• Contract, Benefits & Policies in place
• Semi-Annual (every 6mons) pay rise
• + 9 Additional Benefits available.

Additional Benefits:
1. Holiday
2. Vacation Leave
3. Sick Leave
4. Compassionate Leave
5. Birthday Leave
6. 13th Month Pay
7. Medicare Benefit
8. Loan Benefits
9. Natural Disaster Loan Benefit

Do you describe yourself as a great communicator, salesperson, fast-thinking, and problem solver?
If you do, this position is for you!!

You will be the first point of contact for our business, so the first impression is crucial to our clients.

You will be answering calls all day long, so you must have access to quality high-speed & reliable internet. You also need a good computer, great headphones, and home office space.

You must have excellent English skills. Speaking, listening, and writing is essential for this role.

You will have to think fast to make the right decision to be able to schedule the job while on the phone with the client.

Do you describe yourself as always looking to learn something new?
You will need to learn about our business and services, so it is essential that you have excellent learning skills, and you also need to be a quick learner.

DUTIES and RESPONSIBILITIES:
• Answers incoming calls to assist customers with enquiries
• Responsible for scheduling all the jobs for the business.
• Uses booking software program Service M8
• Checks the availability of the plumbers and reschedule jobs that were needed
• Estimate time between travel and jobs to book each appointment
• Uses Google Maps to find the location of the job and plumber in the area.
• Manages daily jobs for 4+ plumbers
• Coordinate with the plumbers on the schedule
• Call the client to check if the received proposal & accepts the proposal (quote)
• Daily check emails and reply to emails
• Reply to SMS clients.
• Cold calls customers, both past and present, to re-book and upsell services where possible
• Survey and get the clients’ feedback once the job is done
• Management of Facebook Messages
• Management of Google My Business Messages
• Management of Leads' Website Messages
• Create Facebook Post, Instagram & Google My Business Post.
• Perform and complete other duties as assigned
• Assisting with the administration of WHS requirements
• Providing administration support to Directors, and the management and field teams

ESSENTIAL REQUIREMENTS
• You must work in a set time frame (7 am to 4 pm PH, Monday to Friday, 40 hours a week) and be actively productive. You must only work for our company during the hours that you are working. This is not a "work when you feel like it" job. You have to show up and be working throughout the day.

• You must use our time tracking software and have daily ZooUpgrade to see actual infoetings with your Team Leader to follow up on the progress of your tasks.

• High-speed, reliable internet is essential for this role (minimum 20 Mbps)
Having a fast computer with a good processor and memory, having a second monitor is preferable.

• A quiet place to work without distractions or disruptive background noises so that calls via Zoom can be conducted easily.

• Willing to offer input/contribute thoughts and ideas and open to feedback.

Do you feel you possess the necessary skills to perform well in the abovementioned areas?

If yes, please message us to apply, including a copy of your resume and a cover message stating your experience.

The recruitment process has a few Upgrade to see actual info the first phase, you will be required to answer a questionary and send a video.

If selected for the next phase, you will be required to do a test. The test will take 2 hours.

We will do a Zoom interview if you are selected for the final phase.

We use Zoom to conduct interviews (it's free to use, we send a meeting link, so if you don't have it already, we would expect you to download the app to participate in the interview)

RECRUITMENT PROCESS:
1) Send your resume and a cover letter specifically to this position
2) If you are selected for the next phase, you will be required to answer a questionary and do a video.
3) If selected for the second phase, you will be required to do a test and a video.
4) We will do a Zoom Video Interview and a Call Simulation if you are selected for the last phase.


We want to thank you in advance for your interest in working with our company and for taking the time to participate in our recruitment process.


We are looking forward to hearing from you!