Real Estate Admin Assistant (Canada)

IMMEDIATE HIRING! START ASAP!
Work Remotely? Yes

We are looking for 1 Full-Time Real Estate Admin Assistant to work in a fast-paced Canadian Real Estate Company.

Responsibilities:
- Knowledge in Logistics and Order Fulfillment
- Call vendors to book appointments for marketing materials to be used by real estate agents
- Client Management tasks, including making phone calls, answering and responding to emails
and other follow-up activities.
- Handle calls from new clients and follow-up on client contact; answer general questions,
schedule appointments for realtors/brokers, schedule showings on behalf of brokers, and provide
follow-up feedback for showings.
- Call clients who did not show up for appointments to reschedule.
- Create CMAs as needed.
- Coordinate all public open houses and broker open houses.
- Act as a Transactions Coordinator for both buying and selling transactions. File and send
contracts electronically and obtain all necessary signatures on documentation instructed by
the broker team.
- Regularly obtain client testimonials for websites, social media, and other marketing materials.
- Coordinate the preparation of all listing and open house flyers, graphics, signage and all other
marketing materials.
- Be able to create MLS listings and descriptions
- Help with social media management
- Office support, including database entry and file maintenance, labels for folders, and help maintain
organized files to maintain file compliance.

Requirements:
- Proven experience as a real estate administrative assistant, or other similar position
- Oversee all aspects of sellers' transactions Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers' disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
- Obtain all necessary signatures on listing agreements, disclosures, and other essential documentation.
- Proficiency in AuthentiSign, Docusign, or other similar platforms
- Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
- Submit all necessary documentation to the office broker for file compliance
- Input all necessary information into the client database and transaction management systems.
- Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
- Experience in content creation, graphic design, and video editing
- Willingness to learn with high motivation at work
- Adept organizational and time management skills
- Ability to adapt to change, and manage time in high-pressure situations
- Ability to work with little to no supervision
- Ability to work independently, or as a part of a team

Work Hours and Schedule: Canada MST, depending on the client

Work Duration: We will start part-time (6 hours) and eventually be converted to full-time (8 hours)

Rate or Salary range: $6 CAD (negotiable depending on experience)

Must have at least 10MBPS Internet Connection, a high-quality mic, and a relatively fast computer with a webcam.

If interested, please submit a cover letter and your most recent resume to Upgrade to see actual info
Subject: FT_TC_Full Name