Executive/Personal Assistant to US Tech CEO

I am seeking a highly organized and diligent executive/personal assistant to help optimize my time and keep me productive.

Hours:
This is a full time position (40hr per week average) Monday through Friday. My primary timezone is US Central time and I will occasionally need you available for a call or zooUpgrade to see actual infoeting during normal business hours (9am - 5pm), however I am aware that this is 12-13 hours behind Philippines timezones and I do not expect all of your work to be done during my working hours. I am flexible with your working hours but I do ask that you are able to carry out some tasks that require communicating with US based companies during their normal working hours.

Wage/Salary:
Salary is negotiable but will start at $1000/mo with regular raises dependent on performance. During the first two months you will be paid weekly and then we will move to either biweekly or monthly Upgrade to see actual infopany Overview:
I own a software development agency that works with startups and growth stage companies to build web and mobile applications. We work with organizations of all sizes, from single person startups to Fortune 500 companies. We have 5 full time US based employees currently.

Job Overview:
You will report directly to the CEO and provide assistance with executive as well as personal tasks. Tasks will vary from day to day. You will need to be proactive in anticipating the needs of the CEO. The primary goal will always be to reduce the number of tasks that the CEO has to personally handle.

Executive Assistant Tasks may include:
- Maintaining a prioritized list of CEO's tasks
- Organizing a daily briefing that gives CEO a run down of his priorities and meetings for the day (currently the CEO likes using a product called Sunsama to help with this)
- Basic bookkeeping (we use Freshbooks currently)
- Review and prioritize the CEO's email
- Basic project management (review our project management software and identify tasks that may go past deadline etc)
- Help with recruiting other PH based talent for specific projects (posting job, screening candidates, etc)
- Researching various subjects
- Some data entry tasks

Personal Assistant Tasks may include:
- Making reservations
- Contacting vendors/scheduling appointments
- Paying bills
- Reviewing credit card statements and categorizing transactions
- Helping cancel subscriptions that are not used
- Researching and booking travel
- Purchasing gifts
- Reminders about upcoming special occasions

Requirements:
- Home office
-- Well organized dedicated home office setup without outside noise or distractions
-- Reliable modern computer with Microsoft office
-- Stable and fast internet
-- Webcam and headset for zoom calls as needed
-- (We will provide a virtual phone for all US calling needs)

Skills:
- Highly organized, motivated and proactive
- Dependable and Responsible
- Detail oriented
- Able to multitask
- English fluency both spoken and written
- Experience in administrative coordination
- Proficient in Microsoft Office and Google Suite
- Strong problem solving ability, must be able to investigate and research to solve problems encountered. Should propose solutions and not just pass problems back to the CEO
- Experience with bookkeeping
- Fast learner

Bonus points:
- Worked with software development teams
- Have basic understanding of software development (just high-level knowledge so you will understand the work the rest of the team is doing)
- Experience with Freshbooks
- Experience with 1Password
- Experience with Asana
- Experience with Basecamp
- Experience with JIRA/Github
- Experience recruiting and hiring other PH based VAs


Closing from the CEO:
Hey, I'm just a normal guy but I need some help. I am extremely ADHD and have major problems focusing which causes me to forget tasks or commitments and that causes problems. I am looking for someone who is able to help take the small tasks off my plate and keep me organized. If you are able to help me be more productive I will be extremely grateful and I will compensate you greatly for doing so. I would like to find someone for this role who is willing to be proactive, make suggestions, and keep me accountable, not just someone who takes orders and waits for the next task.

Hope to talk to you soon!