My Realest State Executive Assistant

OVERVIEW
My Realest State Executive is looking for an Executive Assistant.

A permanent work-from-home career, consistent pay every other Friday, competitive salary, potential career growth, and excellent company culture await! To be considered, please send your resume and cover letter to Upgrade to see actual info with a Subject Line of “Executive Assistant Applicant – FirstName LastName”.

-This is a Full-Time work only
-Graveyards shift 10 PM to 7 AM (Philippine time)
-$4 per hour pay / 40 hrs. a week
-We will provide training, coaching, and mentoring for successful applicants.

Applicant Qualifications

-Must have excellent communication skills
-Must be very comfortable having conversations
-Should have at least 2-year experiences in Executive Assistance

System Requirements
- at least 10mbps internet speed both download and upload
- 8GB RAUpgrade to see actual infomory (non-negotiable)
- Webcam

EXECUTIVE ASSISTANT JOB DESCRIPTION


Email and Calendar Management
• Manage my business calendar and coordinate any appointments to ensure that you are on track with my schedule.
• Manage company email inbox by responding to incoming emails and following up with internal and external stakeholders
• Setting up Autoresponders
• Filtering emails and managing spam

Data Entry
• Create and update spreadsheets
• Update and manage a company database
• Upload contacts into databases, spreadsheets, or company CRM
• Keep digital records of your financial transactions, upload receipts, and enter cash flow data for your accountants
• Prepare customer spreadsheets and keep online records

Admin Tasks
• Calendar management including scheduling appointments
• Organize to-do lists and calendars
• Manage current and potential leads
• Gather information or make a data analysis
• Conduct company research
• Prepare presentations, reports, and other company documents
• Respond to customer inquiries and concerns by answering phone calls, emails, and webchat inquiries
• Organize technical support tickets
• Coordinate the purchasing of office and marketing supplies and other purchases for business operations
• Create and update business operations manual
• Create and update all job descriptions and employment contracts for any future hires
• Oversee aspects of the administration of the company
• Sort out and compile documents
• Proofread company documents and marketing collateral

Database and Process Management
• Systematically maintain all standardized operating procedures in handling contracts for your business.
• Manage interactions between current and potential leads based on the strategic, collaborative, and operational platforms of your business
• Organize cloud-storages
• Manage and clean up files
• Update contacts and CRM management
• Organize a contact list of clients and prospects

Virtual Sales Support
• Assist customers with products or services and after-sales concerns
• Manage automated website and social media chatbots