Executive Assistant to Business Owner (CEO)

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TYPE OF WORK

Full Time

SALARY

N/A

HOURS PER WEEK

TBD

DATE POSTED

Oct 07, 2022

JOB OVERVIEW

Hello, Executive Assistants!

My name is Gary Huang, and I'm the Founder and Host of the 7 Figure Seller Summit, the Founder of 80/20 Sourcing, and an E-Commerce Entrepreneur. I am based in Okinawa, Japan (UTC+9) and I am a husband and father of a 3-year-old Upgrade to see actual infoe my LinkedIn for more about me and my business: Upgrade to see actual info

About the role:
I'm looking for someone detail-oriented and proactive with excellent communication skills to be my virtual Executive Assistant. You'll handle both my business and personal tasks including scheduling, customer service requests, working with other contractors, travel support, making personal appointments for myself and my family, and more.

I need an A-Player and near perfectionist who can be a trusted partner for the long term. You will be the "Glue" that takes care of all the details of the administrative side of my business and personal life so I can focus on business growth and spending quality time with my family.

This will be a fast-paced role with a variety of different tasks and challenges that present themselves each week. During crunch time, you might need to be available on weekends/outside of regular working hours as well, this would be much appreciated. Since this is a remote position, one must be self-motivated, a self-starter, and have the ability to work independently with minimal oversight.

This is a Full-Time Remote position starting with a 1 month Part-Time trial period.

Requirements:
-3+ years of experience working remotely as an Executive Assistant for a business owner/CEO
-Experience with communication tools like Teamwork and Zoom
-Ability to multitask and manage multiple incoming requests, while ensuring they are prioritized and handled at the appropriate time and in the correct manner
-High level of experience with Google Apps, Apple Calendar, Gmail, and similar apps
-Ability to quickly learn new software applications
-Ability to handle several emails and requests per day and complete work by deadlines
-Capability to set up new systems and "standard operating procedures" (SOPs) in order to streamline business and personal tasks
-Exceptional ability to proactively communicate progress on multiple projects at the same time
-Speaking fluent Japanese is a big plus

Responsibilities:
-Maintain daily calendar, and arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
-Book all travel arrangements, including housing (hotel, Airbnb, etc), transportation, and activities both in Japan and internationally
-Assist with monitoring my email inbox, including responding to clients, other contractors, and business contacts
-Research and be the responsible person for service providers for projects
-Handle personal details such as shopping, ordering gifts, scheduling personal and family appointments, and maintaining household items

About You:
-Strong verbal and written communication skills, internally and with customers
-Great organizational skills including attention to detail and time-management
-Go-getter attitude with thick skin, can take positive feedback and learn from it
-Highly organized and efficient with attention to detail
-Trustworthy with strong personal integrity
-Ability to lead and manage a team is a plus

Since this is a virtual position, one must be self-motivated, a self-starter, and able to work independently with minimal oversight
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations and take additional work off my shoulders.

First, answer the below questions in the link. Shortlisted candidates will receive a 2nd round of questions so I can understand you as a person better. After the 2nd round of questions, you will be invited to perform a paid test project or a remote interview.

1st round questions link: Upgrade to see actual info

Thanks and I look forward to hearing from you!

ABOUT THE EMPLOYER

Contact Person: SellerPlex

Member since: March 20, 2019

Total Job Posts: 14

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