Event Planning Manager

WHY YOU'LL DIG YOUR GIG

In short, our purpose is to blow people’s minds and steal their hearts with incredible brand experiences. We want you to help us help our brands do amazing, unprecedented, wildly creative things, creating Upgrade to see actual infonts that people never forget and that people will want to share with others. To make all that great work happen takes a lot of coordination and organization behind the scenes.


THE DIFFERENCE

People may forget your witty hashtag and your latest campaign tagline, but they will never forget how you made them feel. That’s because what a brand does is much more important that what is says. Actions speak louder than advertising and marketing. Experiences are what create real connections that lead to brand love and that’s what we do. We’re a fun, collaborative, hard working group with a great office environment who takes care of our employees, to ensure that both in work and in life you experience something greater.

Our roster of talent is essential to executing quality campaigns which live up to our high standards, and we’re looking for an Event Producer to join our team.


The Event Producer is responsible for leading the planning, logistics, execution, and success of live event experiences for our top clients. The role entails high visibility internally, with clients, partners, and vendors, and requires a highly motivated, extremely organized, polished individual who can lead a team of producers and work alongside other agency department resources to deliver best in class event experiences.


ROLE & RESPONSIBILITIES

· Lead the production component of experiential events, while partnering with Account and Creative teams within the agency as well as the clients, in conceptualizing, developing, and managing the execution of live events

· Build a thorough understanding of the clients’ brands and businesses, marketing campaigns, values and culture, goals, and key performance indicators

· Potential to manage assistant producers, including resource management/assignment to projects, performance management, mentorship and development, and hiring/selection of teaUpgrade to see actual infombers

· Be a critical thinker, problem solver and works well under pressure, proactively identifying potential challenges or barriers to execution, and delivering solutions prior to impact/delay

· Lead the on-site execution of events, overseeing all producers, contractors, venue/partner relationships, and ensuring all elements of the event execution run flawlessly, on time and on budget

· Manage multiple event campaigns across various brands simultaneously, while prioritizing and managing time effectively to devote appropriate amount of time to all projects

· Come with, maintain, and develop a strong network of freelancer resources, fabricators, vendor partners, contractors and specialists

· Support account leads and participate in planning and pitching of strategy, ideas, feasibility, and execution of live events for brand marketing campaigns

· Prepare RFPs for vendors/contractors and oversee bidding process, negotiate effectively for best terms and pricing

· Develop estimates and budgets, manage production budgets throughout projects, reconcile and close projects within budget; provide profitability estimates for all projects

· Confidently and effectively communicate across all departments and client contacts, at all levels of management

· Conduct ongoing research on competitive/comparative event landscape, knowledge of latest trends, technology, and event execution tools and resources

· Participate in regular status conference calls with internal production team, as well as for ongoing event projects with other agency departments, clients, IATs (inner agency teams)

· Leads by example and does not hesitate to roll up the sleeves to get hands dirty


QUALIFICATIONS & REQUIREMENTS

· Experience in hands on event production with medium to large integrated agencies and/or in-house at client

· Experience working within B2B conferences OR Professional industry conferences strongly preferred

· Ability to handle constant change, fast-paced environments, and accelerated production schedules with professional attitude and composure

· Understanding of business finance, estimate development, fees and project profitability, forecasting, staff costs

· Work non-traditional hours (nights/weekends/holidays) as well as regular work week, ability to travel regularly

· Excellent work ethic and driving passion for achieving best in class experiences

· Must be a collaborative team player, working well with others across key agency departments and leaders

· Have a positive attitude, be self-motivated and disciplined, enthusiastic, and responsible

· Possess a creative mindset and eye to bring the creative vision to life in an effective, engaging experience

· See the big picture, determine appropriate course of action, delegate to the right people and allocate resources to deliver effective, high quality event execution

· Strong project management and timeline development skills

· Financial, budgeting and negotiation skills

· Effective communicator with client facing experience

· Experience dealing with permits, contracts and regulations is strongly preferred

· Established rolodex of vendors is a must

· Proficient in MS Office Suite, familiarity with project management software


WHO WE ARE

We are a top notch conference and event producer who develops and executes creative marketing campaigns rooted in strategy, insights and decades of learning. We partner with the best brands and people to deliver experiences that create inspiration at the point of engagement. Our roster of talent is essential to executing quality campaigns which live up to our high standards. For more information visit us on our website, Facebook, Instagram, or Twitter.

Please include your cover letter and a resume with your past work history.