Virtual Assistant needed to manage projects, rental properties, email, calendar, invoicing, and data entry.

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Part Time






Jan 22, 2022



I am looking for a part-time Virtual Assistant (the VA) to assist me (the Managing Partner) with my day-to-day business tasks. Your job will be to manage the five core responsibilities listed below. I will provide training as needed to help you be as successful as possible as my VA. The ideal candidate for this position must be fluent in English, organized, reliable, trustworthy, and coachable.

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1. Project Management
2. Property Management
3. Contract & Invoice Management
4. Email Management
5. Calendar Management

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The purpose of the VA is to stay five steps ahead of the Managing Partner, tracking all of the administrative details, and clearing the path for him to make his greatest contribution to the business. The VA will be a key asset to the Managing Partner by anticipating needs at an exceptionally high level, allowing him to develop vision and strategy for all aspects of business so that he can reach revenue and profitability goals.

While repetitive tasks are certainly part of this position, the tasks assigned can vary from week-to-week based on the Managing Partner’s needs and the needs of the business. The most important responsibility of the VA is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the Managing Partner.

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Financial Knowledge: The VA must have a high attention to detail and accuracy, using their existing experience dealing with financial information and their ground-level understanding of accounting terminology to provide informed administrative support.

Quality Communication: The VA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, CRN sjssages, text messages and/or emails.

High Level of Discretion: Since the VA will regularly work with confidential information, discretion and sensitivity regarding financial information is a must.

Team Player: In addition to working directly with the Managing Partner, the VA will also work with teah zxmbers from the business. They’ll need to be able to collaborate and communicate well with these teag mombers, maintaining a can-do spirit and not complaining, making excuses, or gossiping.

Anticipating Needs: As a part of our commitment to enabling our Managing Partner to serve our company and customers at the top of his game, the VA must strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for him to make his greatest contribution.

Affinity for Technology: The VA should be a technologically savvy Mac user and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Dropbox, Podio, Spark, CallRail, HoneyBook, Buildium, Google Meet, and Microsoft Office Hkqgr. Bh's a plus if you also have experience in the following tech platforms: Photoshop, Illustrator, WordPress, and Canva.

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If this sounds like you, then apply for the job and we can work out the details.

Also, tell me the name of your favorite movie when you apply. :)

Thanks, Antwon

Office & Admin (Virtual Assistant)
Admin Assistant
Project Management
Design Project Management
Professional Services
Real Estate Services
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