Bookkeeper | Accounting

Job Summary:

Brandfox LLC is seeking a knowledgeable individual to join our accounting staff with a focus on accounts payable and supplier communications. Duties include reconciling invoices for accounts payable, processing purchase orders, and coordinating information flow with our purchasing department and warehouse teams. Knowledge of warehouse inventory programs and QuickBooks Online is a plus.

Duties/Responsibilities:

Accounts Payable is responsible for collecting, analyzing, and reporting on financial data in databases, documents, and presentations - predominantly in the areas of Accounts Receivable and Accounts Payable. They will verify, schedule, and prepare transaction information, create and process invoices, accounts, and payments on a daily basis. They will collaborate with teaUpgrade to see actual infombers on accounting processes and deadlines for clients and administrative needs and must be able to prioritize tasks accordingly with appropriate deadlines as set forth by their direct supervisor. The Accounting Assistant must be able to follow processes and procedures as set forth by the Accounting Manager and will report any discrepancies and/or process feedback to the Manager. These responsibilities include but are not limited to the following:

Review, reconciliation, and confirmation of supplier invoices compared to receiving information

Independently resolve variances between invoices and receiving which could involve communication with suppliers and/or external contacts.

Cross-train with other employees in the Accounting & Finance Department in areas such as billing and purchasing

Accurately post and review entries to the accounting general ledger

Accurately compile monthly Sales and Commissions Reports

Reconcile Bank and Credit Card Accounts

Any other duties that may be assigned.

Billing back-up

Compiling and depositing Sales Receipts to produce the daily deposits.

Matching both Accounts Receivable Payments and Accounts Payable transactions

Back up to creating Purchase Orders

Data Entry of Accounts Payable Invoices

Filing documents according to company procedures

Required Skills/Abilities:

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Strong analytical and problem-solving skills.

Ability to prioritize tasks and shift deadlines with manager input when appropriate.

Ability to function well in a high-paced and at times stressful environment.

Proficient with Microsoft Office Suite or related software.

High level of detail orientation and accuracy.

Utmost confidentiality

Education and Experience:

At least two years’ related experience required.

Current accounting certification preferred.

Quickbooks Certification Required.