Rockstar VA

Job Overview:
We are looking for a savvy Executive Assistant who will provide high-level administrative support to the CEO. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Job Description:
- Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Sustain a daily calendar of meetings and events.
- Prepare presentations and decks, agendas, reports, special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executives. Prepare expense reports.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the CEO in a positive light through great follow-through skills and sound judgment.
- Conserve the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
- Complete ad hoc projects as assigned – such as personal events and/or family needs.
- Organize complex calendars and schedules; resolving any scheduling issues.

Skills requested:
- Bachelor’s degree required.
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
- Advance Proficiency in Google Suite apps and Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Ability to communicate effectively and professionally.
- Flexible hours (if needed) as dictated by the needs of business for projects and meetings.
- Ability to adapt quickly in a fast-paced environment
- Must be able to effectively prioritize, multi-task, and work well as part of a team.

Preferred attributes:
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player - have team-oriented experience and approach.
- Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.


We invite qualified applicants to apply with their cover letter, resume and a brief video introduction of yourself to Upgrade to see actual info short-listed qualified applicants will be contacted. Thank you!