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TYPE OF WORK
Full Time
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SALARY
TBD
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HOURS PER WEEK
TBD
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DATE POSTED
Jan 11, 2021
About Us
Our business is
We are a dynamic legal practice located in Australia, and are dedicated to helping our clients grow their businesses, while protecting them from the storms of growth. Our vision is to be Australia’s most impactful and innovative law firm for SMEs.
We are driven, in everything we do, by our 3 core values:
Care (for our clients, each other, and our broader community)
Excellence (the pursuit of never-ending improvement, to each be the very best at what we do)
Innovation (finding ways to break the mould of legal firms, and provide value in unexpected ways)
We also host 2 of the top legal podcasts in Australia - Talking Law and The Deal Room.
About You
You’re smart, enthusiastic and love to do great work.
You prefer working towards a goal rather than waiting to be given tasks.
You’re excellent at systems and processes.
You have a proven high level of initiative and problem solving skills
You have high attention to detail and an outstanding level of organisation
You are resourceful and able to think on your feet
You’re a great communicator.
You’re highly organised and think 3 steps ahead.
You want to be valued and respected as part of a team.
You get fulfillment supporting others.
You like to be surrounded by high performing people
Setting up spreadsheets and automation ‘hacks’ are easy for you!
Prioritisation and planning is second nature to you.
You have strong administrative skills
If you can’t do something, you can find someone who can.
You’ve got strong experience (5+ years) that you think will provide a lot of expertise in this role
About The Role
You will be working closely with our Managing Director, proactively taking personal, administrative and marketing tasks. Your main role will be to support our Managing Director, whilst assisting our solicitors with day-to-day operations, and over time to build your own independent role - and to come up with ways of measuring and improving our performance. Experience as an Executive Assistant for over 5 years is a must. Exposure to marketing in general and social media marketing would be helpful, but is not required.
Possible Task Examples:
Personal Assistant tasks from our Managing Director
General Virtual Assistant tasks -
Help with outsourcing of other experts if needed.
Assist with enquiries from existing or new clients.
Assist in maintaining and developing processes, systems and databases.
Generating required monthly reports
Examples of Systems and Tools we use
Note you do not need to have experience in all these tools, we provide on the job training.
Google Apps
Slack (internal communication tool)
Zoom (primary app for meetings, podcast recordings, teleconference)
Asana (tool for task delegations and monitoring progress projects)
Last Pass (system for our passwords and other account details)
Hubstaff (time tracker)
Insightly (our client database/CRM)
Active Campaign (our newsletter and campaign database)
Social Media Platforms and Tool
Non Negotiables
You must have access to a stable reliable internet.
You must be available for 40 hours per week from 8:30am to 5:30pm Sydney time (8 hours per day plus 1 hour unpaid lunch break) Monday to Friday.
Your written English must be exceptional.
You must be available for meetings on Zoom during those working hours.
You must actively communicate or correspond with team members.
You must be able to complete tasks assigned as scheduled or on the due date.
Summary:
We have some big goals here at Aspect Legal and we are looking for a remarkable human who is intolerant of mediocrity and wants to lean into a role that gives them the chance to think outside the square to build something big and life changing!
If you meet the above requirements, please send your cover letter with a proposal explaining your experience and why you would be suitable, attach your resume, and complete this Screening form
