VIRTUAL EXECUTIVE ASSISTANT TO CEO

This role is Executive Assistant to the CEO of an Australian IT company and property company.

YOU MUST HAVE PREVIOUS EXPERIENCE AS A PERSONAL ASSISTANT TO AN ENGLISH-BASED COMPANY.

Your key capabilities will be:

• Assist the Director to manage workflows and office deadlines for two small companies;
• Review and manage all correspondence;
• Review changes to the website and instruct developers on changes;
• Oversee the management of the developing website and other subsidiary websites;
Checking defects and signing them off.
Maintaining deadlines on projects
• Assist with various areas of the growing IT business;
• Book travel arrangements and manage diary;
• Write and manage correspondence;
• Prepare documentation and agendas for Board Meetings and write meeting minutes; (sit in the meetings virtually to take minutes)
• Answer and direct general phone calls ;
• Other administrative duties as required



Qualifications:

MUST HAVE:
•Experience in performing administrative support activities in an office environment
•Experience providing executive support to a senior manager.
•High level skills using Microsoft Office.
•Experience in planning and keeping to deadlines.
- Have good IT knowledge in terms of reviewing defects / logging defects (the program is not important) and understanding IT.


You must also have experience in:

•Commits to action and takes personal responsibility for getting things done.


•Makes best use of individual and work group capabilities.


•Demonstrates flexibility, adaptability and focus through day to day work changes, and shifting priorities during periods of uncertainty.


•Builds and sustains relationships with a network of key people internally and externally.


•Recognises the different working styles of individuals.


•Demonstrates an ability to work as part of a team.


•Experience liaising with customers / stakeholders to resolve disputes or issues.


•Demonstrated professionalism, integrity, resilience and commitment to pursue organisational goals in a changing environment.


•Is proactive and able to anticipate business needs.


•Makes every effort to maintain professional expertise and career orientation


•Demonstrated capability to write clearly and concisely using appropriate grammar, style and language to suit the communication purpose and audience.


•Demonstrated capability to liaise and negotiate with internal clients and external providers

The successful applicant must be focused, display initiative, work autonomously, have a strong work ethic and possess a strong attention to detail. Confidentiality is a MUST for this role.

This position may turn into a permanent role if the applicant is suitable for our company.

We look after our staff and enjoy healthy working relationships. I look forward to receiving your resumes.

Thank you for perusing my advertisement.