URGENT NEED FOR A FULL TIME EVENTS SPECIALIST!

We are looking for an EXPERIENCED Events Specialist who is results oriented, can effectively prioritize tasks, and organize/coordinate events/seminars.

Primary Responsibilities:

• Assist in organizing and coordinating company events/seminars

• Book venues and arrange all other events needs such as menus, table tents, etc when required.

• Send all requests for proposal for venues. Background in using Cvent is an advantage.

• Negotiate pricing with venues

• Organize Banquet Event Orders approved by Logistics Supervisor, then signs and returns to venue along with other needed documents and information

• Negotiate pricing with venues

• Update the company project management system with all necessary event information such as contracts, Banquet Event Orders, room photos and layout

• Create and update reports (Sales, Collections, Budget, Expenses). Organize final invoices per event done.

• Coordinate the printing of all event documents such as seminar workbooks, order forms and certificates. Must be able to manage deadlines and communicate with printers from around the globe effectively

• Coordinate the design of marketing materials with an in-house creative team and ensure that all materials are updated

• Prepare references such as the bios of event guests

• Research and gather data

• Organize meetings for the Events team

• Other tasks requested




Ideal Skills and Qualifications:

A combination of training and/or experience in Event Management, Administrative Assistance or Virtual Assistance

Strong Computer skills i.e. Word, Excel, Power Point and Google Docs

Internet savvy

Extremely detail oriented

Excellent organizational skills and the proven ability to effectively prioritize work flow

Excellent listening and communication skills to ensure following and understanding instructions with little or no follow up and accurately relaying messages or instructions to others.

Excellent people and interpersonal skills as the first line of communication between the Events team and clients, the leadership team and other team members.

Ability to exercise good judgment, initiative and proactiveness

High standards of ethics and confidentiality to handle sensitive information – extremely important

Has a high speed internet connection (DSL cable and a back-up mobile internet stick) at home

Can start working full time immediately and has no plans to take an extensive holiday (3+ weeks) in the next 3 to 6 months

Other Requirements:

Computer Processor: Dual Core
Computer Memory/RAM: 2.00 GB
Internet Speed: 2 MBPS
Working Headset with mic

If you are excited about this opportunity, please send an email conveying your interest to Upgrade to see actual info with "I AM AN AWESOME EVENTS SPECIALIST!" in the subject line.

Please attach your CV and a 2-minute introductory audio clip highlighting your educational and work background and explaining why you feel you are a good fit for the post.

Lastly, please include the questions below and your responses in the email.

1) Are you available to start working immediately?

2) Are you flexible and open to working in a 24x7 work environment? Primary schedule is 3PM to 12AM MNL but you must be open to being flexible.

3) Do you currently have a high speed DSL or cable internet connection with 2 MBPS minimum at home? Do you have a backup internet option like a mobile internet stick?

Please check your DSL/cable internet speed by going to Upgrade to see actual info and include your speedtest results link in your email.

4) Is your personal computer's processor at least dual core with a memory/RAM of 2.00 GB? Please send us a screenshot of your computer settings. This will also be verified remotely during the interview process.

5) Are you planning to take an extensive holiday (3+ weeks) in the next 3 to 6 months?

6) What is your Skype ID?

Please note that we require all of these information in order to set up your interview. If your availability/technical setup does not fit Black Card Books' requirements at this time, we will also be happy to interview you at a future time when you can comply with these Upgrade to see actual infondidates chosen for consideration will be required to have an initial interview on video by Skype.

All responses will be sent to the email address on your resume.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.