Admin and Bookkeeper

The Admin and Bookkeeper role is a new FULL-TIME position to help 2 businesses grow. We have a number of repetitive tasks that need to be done on a daily basis, for which we are seeking a can-doer. The 2 companies are a cleaning business and a Visa Agency.

We are looking for someone who is highly organised and diligent. Attention to detail is your superpower! You love systems and processes and you especially love being able to create new systems to support your work. You love ticking things off the To-do list. You love chasing things down the rabbit hole to make sure they are done. You can work with urgency. You can also work with longer timeframes. You will be able to triage between urgent tasks, important tasks and nice to do tasks! Communicating efficiently will be a big challenge. You are a fast learner. You are smart and switched on. You are happy to take on constructive feedback because it helps to improve systems and workflow. You are excited about working with a growing team in fast-paced environment.

We have a Google Spreadsheet we use to manage our services. You will use that to record minute-to-minute changes.

You will follow a marketing program to keep our social media alive and engaging.

On the bookkeeping side of the tasks, you will work with Quickbooks Online, and will make sure all is up to date with our operational spreadsheet.

You will send invoices, collect payments, record transactions, send statements and many other things.

You will work directly with the founders of the companies.

Ideally, you will have ambition in learning new things, as we intend to grow the team, so movement is to be expected.

You need to have:
Strong knowledge of bookkeeping (knowledge of QBO is valued)
Strong knowledge of Google Spreadsheets.
Strong knowledge of any photo editing software.

You need to be:
Highly Organised
Reliable
Diligent
Thorough
Have incredible attention to detail.
Have excellent English communication skills - especially in writing
Able to communicate clearly and efficiently with other people
Able to work independently and with a high degree of accuracy
A quick learner
Able to handle multiple tasks at once (but also be systematic)
Trustworthy and have integrity.
Thrive in a growing environment.

Your Infrastructure
- you need to have a desktop computer or laptop
- a high speed, reliable internet connection
- a back-up power source or the ability to go somewhere else in the event of a brownout or blackout
- a quality headset

We offer:
* Unbeatable working environment
* Weekly payments
* 13 months (pro-rata)
* Possibility of growing within the team

Please send your CV to Upgrade to see actual info and address the following in your cover letter:

1) Why this position excites you.

2) What role you have had in the past that is similar to this position.

3) What experience you have working in the cleaning/service industry.

4) What’s your favourite “hack” for staying organised - could be software or process or ???

5) How you work under pressure.

6) Put “Relax” in your email heading so we know you have read this far